What are the responsibilities and job description for the Administrative Coordinator of Accessibility position at Simmons University?
Main Campus - Boston, MAMain Campus - Boston, MA
R10928
ABOUT SIMMONS
Located in Boston's historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston's only women's undergraduate program and graduate programs open to all.
You're joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. You'll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace.
As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
JOB SUMMARY
The Administrative Coordinator of Accessibility in the Office of Accessibility Services at Simmons University is responsible for managing and administering accommodated exams to ensure equitable access for students with disabilities. This role involves coordinating testing logistics, maintaining compliance with ADA and university policies, and collaborating with faculty, staff, and students to facilitate a seamless testing experience. By overseeing exam security, accessibility, and student support, the coordinator plays a vital role in promoting academic success and inclusion.
ESSENTIAL JOB FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Administer accommodated exams, including scheduling, proctoring, and securing exam materials in compliance with university policies and ADA regulations.
Coordinate testing accommodations for students registered with OAS, ensuring timely and appropriate implementation of approved supports.
Communicate with faculty, students, and staff regarding testing procedures, accommodation requirements, and exam logistics.
Maintain accurate records of accommodated exams, student eligibility, and testing data to support compliance and reporting needs.
Implement security measures to ensure the integrity and confidentiality of all accommodated exams.
Train student workers or proctors on testing protocols, accommodation procedures, and best practices for academic integrity.
Collaborate with faculty and academic departments to facilitate seamless exam administration and resolve testing-related concerns.
Develop and update testing policies, procedures, and guidelines to enhance efficiency and accessibility in the testing environment.
Monitor testing spaces to ensure they meet accessibility standards, including appropriate assistive technology and distraction-reduced environments.
Respond to inquiries, concerns, and issues related to accommodated testing, problem-solving in real-time to ensure a smooth testing experience for students.
OTHER DUTIES AND RESPONSIBILITIES
Assist with the recruitment, training, and scheduling of student workers or temporary proctors for accommodated exams.
Support general office operations, including responding to inquiries, managing emails, and directing students to appropriate resources.
Prepare reports and summaries of testing data to support departmental planning and assessment efforts.
Participate in outreach efforts, such as student orientation sessions, faculty workshops, or accessibility awareness events.
Maintain an inventory of testing-related supplies and assistive technology, ordering replacements as needed.
Provide backup support for other accessibility services, such as note-taking coordination or alternative format requests.
Assist with the implementation of new testing software or assistive technologies in collaboration with IT staff.
Contribute to departmental projects and initiatives aimed at improving accessibility and inclusion across campus.
Attend relevant professional development opportunities and training to stay current with best practices in accommodated testing.
Other duties as assigned.
REQUIRED QUALIFICATIONS
High school diploma or GED, some undergraduate credits completed
1-3 years of experience working in education, preferably higher education
Technical & Administrative Skills:
Strong organizational skills to manage multiple testing schedules, accommodations, and documentation.
Attention to detail to ensure accuracy in test administration, record-keeping, and compliance with accessibility regulations.
Proficiency in technology, including Microsoft Office Suite (Word, Excel, Outlook) and student information systems or accessibility management software.
Ability to learn and use assistive technology (e.g., screen readers, speech-to-text software) for accommodated testing.
Data management skills to maintain confidential student records and generate reports as needed.
Interpersonal & Communication Skills:
Effective written and verbal communication skills to interact with students, faculty, and staff professionally and clearly.
Ability to handle sensitive and confidential information with discretion, following FERPA and ADA guidelines.
Strong problem-solving skills to address unexpected testing issues and implement solutions in real time.
Ability to work collaboratively with faculty, students, and campus partners to ensure seamless accommodation processes.
Customer service orientation to support students with disabilities in a welcoming and responsive manner.
Professional & Critical Thinking Skills:
Ability to remain calm and professional under pressure, especially when handling last-minute changes or student concerns.
Flexibility and adaptability to adjust to evolving testing protocols and student needs.
Time management skills to effectively balance testing coordination with other office responsibilities.
Commitment to diversity, equity, and inclusion in supporting students from diverse backgrounds and needs.
PREFERRED QUALIFICATIONS
Bachelors degree or masters degree
Knowledge of ADA, Section 504, and higher education disability services as they relate to accommodated testing.
COMPETENCIES
Problem Solving
Analytical and Strategic
Customer Service Oriented
Communication (Written, Verbal, Presentation)
Commitment to Inclusive Excellence and Social Justice
Teamwork
Leadership
WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS
On campus with one day remote when test schedule allows
12 months
40 hours per week
Office environment
Physical requirements include sitting for prolonged periods, typing
Salary Grade
H05
Instructions to Applicants : Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).
Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Administrative-Coordinator-of-Accessibility_R10928
Located in Boston's historic Fenway area, Simmons University is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.
We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.
R10928
ABOUT SIMMONS
Located in Boston's historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston's only women's undergraduate program and graduate programs open to all.
You're joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. You'll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace.
As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
JOB SUMMARY
The Administrative Coordinator of Accessibility in the Office of Accessibility Services at Simmons University is responsible for managing and administering accommodated exams to ensure equitable access for students with disabilities. This role involves coordinating testing logistics, maintaining compliance with ADA and university policies, and collaborating with faculty, staff, and students to facilitate a seamless testing experience. By overseeing exam security, accessibility, and student support, the coordinator plays a vital role in promoting academic success and inclusion.
ESSENTIAL JOB FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Administer accommodated exams, including scheduling, proctoring, and securing exam materials in compliance with university policies and ADA regulations.
Coordinate testing accommodations for students registered with OAS, ensuring timely and appropriate implementation of approved supports.
Communicate with faculty, students, and staff regarding testing procedures, accommodation requirements, and exam logistics.
Maintain accurate records of accommodated exams, student eligibility, and testing data to support compliance and reporting needs.
Implement security measures to ensure the integrity and confidentiality of all accommodated exams.
Train student workers or proctors on testing protocols, accommodation procedures, and best practices for academic integrity.
Collaborate with faculty and academic departments to facilitate seamless exam administration and resolve testing-related concerns.
Develop and update testing policies, procedures, and guidelines to enhance efficiency and accessibility in the testing environment.
Monitor testing spaces to ensure they meet accessibility standards, including appropriate assistive technology and distraction-reduced environments.
Respond to inquiries, concerns, and issues related to accommodated testing, problem-solving in real-time to ensure a smooth testing experience for students.
OTHER DUTIES AND RESPONSIBILITIES
Assist with the recruitment, training, and scheduling of student workers or temporary proctors for accommodated exams.
Support general office operations, including responding to inquiries, managing emails, and directing students to appropriate resources.
Prepare reports and summaries of testing data to support departmental planning and assessment efforts.
Participate in outreach efforts, such as student orientation sessions, faculty workshops, or accessibility awareness events.
Maintain an inventory of testing-related supplies and assistive technology, ordering replacements as needed.
Provide backup support for other accessibility services, such as note-taking coordination or alternative format requests.
Assist with the implementation of new testing software or assistive technologies in collaboration with IT staff.
Contribute to departmental projects and initiatives aimed at improving accessibility and inclusion across campus.
Attend relevant professional development opportunities and training to stay current with best practices in accommodated testing.
Other duties as assigned.
REQUIRED QUALIFICATIONS
High school diploma or GED, some undergraduate credits completed
1-3 years of experience working in education, preferably higher education
Technical & Administrative Skills:
Strong organizational skills to manage multiple testing schedules, accommodations, and documentation.
Attention to detail to ensure accuracy in test administration, record-keeping, and compliance with accessibility regulations.
Proficiency in technology, including Microsoft Office Suite (Word, Excel, Outlook) and student information systems or accessibility management software.
Ability to learn and use assistive technology (e.g., screen readers, speech-to-text software) for accommodated testing.
Data management skills to maintain confidential student records and generate reports as needed.
Interpersonal & Communication Skills:
Effective written and verbal communication skills to interact with students, faculty, and staff professionally and clearly.
Ability to handle sensitive and confidential information with discretion, following FERPA and ADA guidelines.
Strong problem-solving skills to address unexpected testing issues and implement solutions in real time.
Ability to work collaboratively with faculty, students, and campus partners to ensure seamless accommodation processes.
Customer service orientation to support students with disabilities in a welcoming and responsive manner.
Professional & Critical Thinking Skills:
Ability to remain calm and professional under pressure, especially when handling last-minute changes or student concerns.
Flexibility and adaptability to adjust to evolving testing protocols and student needs.
Time management skills to effectively balance testing coordination with other office responsibilities.
Commitment to diversity, equity, and inclusion in supporting students from diverse backgrounds and needs.
PREFERRED QUALIFICATIONS
Bachelors degree or masters degree
Knowledge of ADA, Section 504, and higher education disability services as they relate to accommodated testing.
COMPETENCIES
Problem Solving
Analytical and Strategic
Customer Service Oriented
Communication (Written, Verbal, Presentation)
Commitment to Inclusive Excellence and Social Justice
Teamwork
Leadership
WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS
On campus with one day remote when test schedule allows
12 months
40 hours per week
Office environment
Physical requirements include sitting for prolonged periods, typing
Salary Grade
H05
Instructions to Applicants : Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).
Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Administrative-Coordinator-of-Accessibility_R10928
Located in Boston's historic Fenway area, Simmons University is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.
We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.
