What are the responsibilities and job description for the Office Manager/Receptionist position at Simon Quick Advisors?
Company: Simon Quick Advisors
Position: Part-Time Office Manager/Receptionist (In-Person, ~16 hours per week, Flexible Schedule)
Location: New York City, NY
Compensation: $20-$30/ hour
_______________________________________________________________________________
Company Description
Simon Quick Advisors is an independent, employee-owned RIA that offers holistic financial planning solutions for affluent families, business owners and executives. We offer sophisticated strategies built around individual needs, preferences, risk tolerances, objectives, and tax considerations.
Our purpose is to give our clients and our team the freedom to pursue what matters. We give our clients the peace of mind in knowing that they have a trusted partner in Simon Quick. This allows them to focus more of their attention on their careers, relationships, and hobbies. Similarly, we exist to serve our employees. We seek to provide our team with fulfilling careers, significant growth opportunities, and a best-in-class employee experience, ultimately giving them the same sense of freedom.
Mission of the Position
The Office Manager/Receptionist will be responsible for ensuring the smooth day-to-day operations of the NYC office, providing administrative support, and creating a welcoming environment for employees and visitors. This role is critical in maintaining office efficiency and a professional atmosphere.
Top Accountabilities
Other Duties & Responsibilities
Key Competencies
Physical Requirements
Position: Part-Time Office Manager/Receptionist (In-Person, ~16 hours per week, Flexible Schedule)
Location: New York City, NY
Compensation: $20-$30/ hour
_______________________________________________________________________________
Company Description
Simon Quick Advisors is an independent, employee-owned RIA that offers holistic financial planning solutions for affluent families, business owners and executives. We offer sophisticated strategies built around individual needs, preferences, risk tolerances, objectives, and tax considerations.
Our purpose is to give our clients and our team the freedom to pursue what matters. We give our clients the peace of mind in knowing that they have a trusted partner in Simon Quick. This allows them to focus more of their attention on their careers, relationships, and hobbies. Similarly, we exist to serve our employees. We seek to provide our team with fulfilling careers, significant growth opportunities, and a best-in-class employee experience, ultimately giving them the same sense of freedom.
Mission of the Position
The Office Manager/Receptionist will be responsible for ensuring the smooth day-to-day operations of the NYC office, providing administrative support, and creating a welcoming environment for employees and visitors. This role is critical in maintaining office efficiency and a professional atmosphere.
Top Accountabilities
- Office Administration – Maintain an organized and efficient office space, including ordering supplies, coordinating with vendors, and ensuring all office equipment functions properly.
- Reception Duties – Greet guests, answer and direct phone calls, and assist with scheduling as needed.
- Facilities Management – Oversee office maintenance and cleanliness, liaising with building management as necessary.
- Administrative Support – Provide support to team members, including data entry, mail distribution, and document organization.
- Event Coordination – Assist with in-office events, meetings, and client visits, ensuring a seamless experience.
Other Duties & Responsibilities
- Assist in onboarding new employees by setting up workspaces and ordering necessary materials.
- Maintain conference rooms and common areas to ensure a professional appearance.
- Coordinate deliveries and manage incoming/outgoing mail.
- Support HR and other departments with ad-hoc administrative tasks as needed.
- Prior experience in office administration, reception, or a related role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Professional and friendly demeanor.
Key Competencies
- Organization & Time Management – Ability to prioritize and efficiently manage multiple tasks.
- Communication – Strong verbal and written communication skills to interact effectively with colleagues and visitors.
- Customer Service Orientation – A welcoming and professional approach to supporting employees and guests.
- Problem-Solving – Proactively identifying and resolving office-related challenges.
- Adaptability – Ability to adjust to changing priorities and work in a dynamic environment.
- Attention to Detail – Ensuring accuracy and thoroughness in administrative tasks.
- Initiative – Taking proactive steps to improve office operations.
- Professionalism – Maintaining a polished demeanor in all interactions.
- Collaboration – Working effectively with colleagues to support office needs.
- Tech-Savviness – Comfort with office technology and troubleshooting basic IT issues.
Physical Requirements
- Must be able to remain in a stationary position 50% of the time.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
Simon Quick Advisors, LLC is an Equal Opportunity Employer and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Salary : $20 - $30
