Office Administrator

We’re looking for a highly organized and detail-oriented Office Administrator to support our janitorial business with administrative tasks, scheduling appointments, inventory management, office organization, and running errands. If you’re a proactive problem-solver with great time management and communication skills, this role is for you!

Key Responsibilities:

• Answer and direct phone calls, emails, and other correspondence professionally.
• Schedule and coordinate appointments and meetings.
• Maintain and update employee records, including hiring paperwork. 
• Process invoices, payments, and track expenses.
• Order and manage office and janitorial supplies, ensuring proper inventory levels.
• Conduct regular inventory checks and coordinate with vendors for restocking.
• Keep the office organized, including filing documents and maintaining a clean workspace.
• Run errands as needed, such as purchasing supplies or delivering documents.
• Manage correspondence with clients, vendors, and staff in a professional manner.
• Assist with onboarding new hires, including setting up schedules in BrightGo.
• Prioritize and manage multiple tasks efficiently to meet deadlines.
• Support management with additional administrative and organizational tasks.

Qualifications:

• Prior experience in an office or administrative role preferred.
• Strong organizational and time management skills.
• Ability to handle scheduling, prioritize tasks, and manage multiple deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new software.
• Excellent communication and customer service skills.
• Ability to work independently and proactively problem-solve.
• Experience in inventory management and office organization is a plus.
• Experience in the janitorial industry is a plus but not required.
• A valid driver’s license and reliable transportation for errands (if applicable).