Executive Assistant to the CEO

Calling all English majors and event planners! We are seeking a highly skilled and dedicated executive assistant to provide comprehensive support to a successful chiropractic business owner and entrepreneur who generates millions in revenue annually. This role requires not only exceptional organizational abilities and outstanding communication skills but also the ability to run personal errands for the executive, edit copy, and plan, as well as execute, events. The ideal candidate will possess a proactive approach to managing a wide range of administrative, business, and personal tasks. This candidate will encounter highly confidential information and must operate with a keen sense of discretion.

Responsibilities:

1. Administrative support:

• Manage and maintain the executive's calendar, appointments, and scheduling, ensuring efficient use of time and prioritization of tasks.
• Coordinate and arrange meetings, conferences, and travel itineraries, including making reservations, organizing logistics, and preparing necessary documents.
• Handle correspondence, including emails, phone calls, and written communication, promptly responding or redirecting as appropriate.
• Edit social media captions, podcast show notes, and blog posts.
• Prepare reports, presentations, and other documentation as required, ensuring accuracy and professionalism.
• Maintain confidential files and records, exercising discretion and confidentiality at all times.

2. Business operations support:

• Assist with the day-to-day operations of the chiropractic business, coordinating with staff, clients, and external stakeholders as necessary.
• Conduct research, gather data, and compile reports to support strategic decision-making and business planning.
• Monitor and manage office supplies, equipment, and inventory, ensuring smooth operations and identifying opportunities for cost savings.
• Collaborate with relevant departments to streamline processes, improve efficiency, and implement effective organizational systems.
• Prepare and process financial documentation, such as expense reports, invoices, and budget tracking, in coordination with the accounting team.

3. Personal assistance:

• Run personal errands for the executive, which may include grocery shopping, banking, picking up dry cleaning, picking up mail, and other errands as needed.
• Maintain the executive's vehicle in a clean and organized condition, ensuring regular maintenance and servicing.
• Assist with personal appointments and travel arrangements, ensuring a smooth and enjoyable experience.
• Gift wrapping for personal, staff, and vendor gifts.
• Light housekeeping of CEO’s office, keeping space neat, tidy, and organized.
• Keep CEO's office stocked with food, snacks, and supplies.

Qualifications:

• Bachelor’s degree (English majors are preferred!)
• Minimum of 2-5 years of experience as an executive assistant, personal assistant, or in a similar role supporting senior-level professionals
• Event planning experience
• Excellent grammatical and writing skills
• Valid driver's license and a clean driving record
• Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Strong communication skills, demonstrating professionalism and attention to detail.
• Proven ability to handle sensitive information with utmost confidentiality and discretion
• Proficient in using productivity software and office applications (e.g., Microsoft Office, Google Suite) and comfortable learning new tools and technology.
• Familiarity with Apple products (computers and phone)
• Exceptional problem-solving and decision-making abilities, with a proactive and resourceful approach to overcoming challenges
• Emotional intelligence
• Tough skin and a backbone

We offer highly competitive compensation and comprehensive benefits including:

• Health insurance (50% of employee premium)
• 401(k) retirement plan with employer matching
• Paid time off
• 12 paid holidays annually
• Comprehensive clinical and professional development in-house
• Staff team building events and offsite trips plus staff birthday and work anniversary celebrations!

Position includes five workdays per week, Monday through Friday, 8:30 – 5:30. Occasional travel required.

Interested applicants should submit their curriculum vitae (C.V.) and a cover letter to dr.duncan@simplysouthernchiro.com. Please let us know in the cover letter a little bit about yourself and three reasons why you would be a good hire. Submissions that do not contain a cover letter will not read. Do not call the office but instead apply by following the directions listed above.

Job Type: Full-time

Pay: $56,227.00 - $60,873.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Did you write a cover letter stating three reasons why you would be a good hire? Applications without cover letters will not be considered.
• Do you have the required minimum of two years of executive assistant experience?
• Do you have any event planning experience?
• Are you a skilled writer with excellent grammar, without relying on AI (ex. ChatGPT)?

Work Location: In person

Salary : $56,227 - $60,873