What are the responsibilities and job description for the Legal Talent Administrative Assistant position at Simpson Thacher and Bartlett LLP?

Maintain updated office files, databases, confidential records, forms or other related information for the department verifying data for accuracy and completeness; other general administrative duties.

Assist with the onboarding process for new hires, including but not limited to assisting the Partner Recruiting and Integration team, Workday tasks, communication with Director of Administrations globally, as well as other core teams (IT, Finance, DEI, etc.).

Provide administrative support for partner requests including but not limited to employment verification requests, LOAs, etc.

Assist with processing Chrome River expenses for reimbursement, including but not limited to bar association membership dues, health club membership invoices, practice group dinners, etc.

Maintain and audit tracking documents for expenses to ensure requests are within the confines of the policy and ensure reimbursements are being properly disbursed in accordance with the policy.

Assist with annual review and performance process for partners semi-annually.

Send life event gifts to lawyers for births, weddings and condolences.

Provide broader Legal Talent team with assistance during peak periods, including our new partner orientation and partner elevation celebrations at year-end.

Assist with the year-end compensation process; liaising with Payroll and the Workday Support Group to audit for accuracy, salary and bonus payouts; assist with communications to partners and group / office heads, as well as supporting the Partner Development Committee as needed.

Assist with regular reporting requirements to support the Legal Talent team, as needed.

Assist Legal Talent administrative function seasonally, as needed.

Perform other relevant duties as assigned.

Salary Information

NY Only : The estimated base salary range for this position is $55,000 to $75,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and / or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https : / / www.stblaw.com / other / privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran's status or any other legally protected status. "Gender" includes actual or perceived sex, a person's gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

LI-Hybrid

Salary : $55,000 - $75,000

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Legal Talent Administrative Assistant

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