What are the responsibilities and job description for the Meeting and Event Planner (Part-Time) - Conference Center position at Sinclair Community College?
At Sinclair, we are guided by our Core Values, which shape our culture and drive our success:
- Accountable to our students, the community and one another.
- Collaborative in working together to achieve excellence in education and service to our community.
- Compassionate in fostering a supportive environment where every individual feels valued.
- Inclusive so that a college education is accessible to everyone, and all individuals feel heard, valued and respected.
- Innovative to inspire creativity and drive transformative change.
The Meeting and Event Planner at the Sinclair Conference Center is responsible for collaborating with internal and external clients. This role serves as a liaison between clients, vendors, and staff while building relationships with current and potential clients and stakeholders to ensure events run smoothly and successfully, meeting clients’ objectives and expectations. The Meeting and Event Planner will plan every aspect of an event including room/space, catering, parking, AV needs, and other services meeting clients’ vision, objectives and expectations.
The Meeting and Event Planner will focus on the initial planning and design of an event, working closely with clients to create a vision for the event. This role will help ensure the client that the vision is implemented effectively through creative and strategic aspects of event planning while generating significant revenue for the College.
This position will solicit and service clients in all facets of planning meetings, conferences, trade shows and other events, providing outstanding customer service and embodying the mission of Sinclair Community College. The Meeting and Event Planner will manage both large and small high-profile events, using effective communication to keep clients, vendors, and staff informed about event details and changes. Exceptional organizational skills and managed communication are essential for success in this role. This position will work at the Dayton and Centerville campuses.
The hourly pay rate for this position is $22.46 and has a maximum of 28 hours per week.
Why work for Sinclair College?
The following are some of the benefits that full-time support staff with Sinclair College receive:
- Tuition waiver for employee and dependents for all Sinclair courses and programs
- Support for continued professional development, including tuition reimbursement for other universities and colleges
- OPERS pension participation, with 14% employer contribution
- 4 weeks of personal and vacation leave, 3 weeks of sick leave annually
- 14 days of annually observed company holidays
- Expansive and competitive insurance programs, including an HSA with annual employer contribution available
- High quality programs and events for work-life balance
- SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.
Principal Accountabilities
- Solicit and build relationships and serve current/potential clients
- Collaborate with clients to establish event vision and goals
- Develop and plan resources for event execution to meet clients’ objectives
- Plan all event logistics, including location/space selection, setup and tear down, catering, audiovisual needs, security, and parking to prepare Banquet Event Orders (BEOs) that accurately communicate all event details to the Conference Center team and auxiliary departments
- Communicate with clients, vendors, and staff to ensure all event details are coordinated and executed effectively
- Evaluate event success, processes and provide reporting pre- and post- events
- Develop and manage relationships with clients and vendors to foster long-term partnerships
- Develop professionally and stay current on industry trends and best practices in event planning
- Manage events to ensure profitability
- Meet or exceed individual revenue goals
- Other duties as assigned
Requirements
- Minimum of an associate’s degree in hospitality management or related field required; bachelor’s degree preferred
- Minimum of 3 years’ experience in event planning and hospitality industry preferred
- Certification in event planning (CMP, CSEP Meeting and Event Planning Certificate) preferred
- Ability to work independently and as part of a team required
- Strong attention to detail and problem-solving skills required
- Ability to multitask and prioritize effectively required
Salary : $22
