Residential Construction Purchasing and Estimating Coordinator

Purchasing & Estimating Coordinator Job Description

Definition: A Purchasing & Estimating Coordinator is a person who will be tasked with supporting the Purchasing & Estimating Department by participating in construction estimating, purchasing activities and project budget management. They are expected to positively represent the company at all times. Appearance and positive interpersonal interactions with Sineath Construction staff, vendors, and customers will be critical for success.

Description:

·         A P&E Coordinator is responsible for quantifying material, labor, and equipment needs to complete construction on a project. Construction estimates can include custom residential - new construction, or renovation as well as commercial projects.

·         They will be expected to gather information from a potential client to create detailed scopes of work for trade partners to use to accurately price the project and team members to use during construction of the project.

·         When renovation projects are being estimated, the P&E Coordinator will schedule with clients to meet subcontractors or vendors at the existing building and help ensure they can accurately estimate their portions of the project.

·         The P&E Coordinator will also be responsible for purchasing and ordering material and/or labor for projects, as directed. They will issue purchase orders for materials and labor.

·         The P&E Coordinator will work with the P & E Manager, clients, and the selections coordinator to update the budget appropriately, when necessary.

·         They will work with construction personnel to ensure project information is communicated clearly in advance of the time it is needed. They will work collaboratively to manage project cost by updating budgets as selections or changes are made and communicate those updates effectively to the client.

·         A working knowledge of the sequence of construction events is required, as well as being able to read blueprints and interact with engineers and architects to address issues.

·         This role has time deadlines that will require the individual to be very motivated and organized.

·         Company policies and practices must be strictly observed and always enforced.

Organization Information: The P&E Coordinator will report to the Purchasing & Estimating Manager. Currently this role does not oversee any direct reports.

Education Requirements: Two year or four-year college degree is preferred.

Experience Requirements: A minimum of 2 years’ experience in multiple phases of construction is required. A minimum of 1 year’s estimating, and purchasing experience is required.

Knowledge Requirements: Knowledge of construction and remodeling trades, practices, procedures, techniques, tools and equipment, materials, specifications, quality control, cost control, and safety.

Proficiency Requirements: Ability to read blueprints and be able to perform basic material takeoff and estimating activities. Utilize appropriate and clear communication. Possess competent computer skills including Excel, email, and project management software. Proficiency in keeping subcontractors and vendors updated in relation to bids and upcoming projects. Demonstrate good character and decision making.

Interpersonal and Communication Requirements: Must be able to understand verbal and written instructions. Able to clearly explain steps, provide clear direction, and answer questions about construction processes to other employees and subcontractors. A P&E Coordinator will be adept at establishing relationships with all parties involved in the construction process and facilitate harmonious working relationships during the project that permit prompt resolution of problems and conflicts as they occur.

Organizational Skills: Must be highly organized and be able to keep track of multiple streams of information for communication to stakeholders and translation to estimating and purchasing activities. Must be able to work in a fast-paced environment where they are both assigning tasks to stakeholders and being assigned tasks that will have deadlines for completion. Lastly, must be detail oriented and thorough in their work.

Problem Solving Skills: P&E Coordinators must be able to envision many steps in the construction and administrative process at once. They must be able to think and act on issues with a perspective that represents the company and customer’s best interest.