What are the responsibilities and job description for the Office Assistant/Admin position at Singh Services CPA PC?
Office Assistant/Admin
Singh Services, CPA is seeking a highly organized and motivated individual to join our team as an Office Assistant. You will provide essential support to the administrative team by being the in-between for the owner and the rest of the office, screening phone calls, running errands, filing, and assisting with various clerical tasks.
Core Responsibilities:
- Provide administrative team support, including organizing and maintaining files, assisting with e-filing client taxes, tracking deadlines, and assisting with project documentation.
- Act as a personal assistant to the owner and assist with client support by answering phone calls, responding to emails, and addressing customer inquiries or concerns.
-Perform various clerical duties, including filing documents, data entry, photocopying, and scanning.
-Utilize Onvio to input hours worked by executive staff.
-Performing other administrative tasks as needed (faxing, organizing, etc.)
- Serve as back-up receptionist by greeting clients, answering phone, etc.
-Act as back-up for Payroll
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.
Required Skills:
-Strong level of professional communication & listening skills, both written & verbal
-Organizational skills and ability to manage your time, prioritize tasks
-Must recognize, retain, and preserve confidential client information
-Knowledge of how to use Microsoft Office (Outlook, word, etc.), fax machine, phone system
-Ability to problem solve and multi-task
-Attention to detail
-Friendly, positive attitude
-Regular, reliable attendance
-Driver's license and vehicle to run errands (mileage reimbursed)
Desired Experience:
-High School Diploma/GED or 2 years office experience
-Related customer service and/or experience in an office setting preferred, but not required
-Punjabi/Hindi language a bonus, but not required
Job Details:
-Job Type: In-Person, Full time, Permanent position, possibility to start part-time if preferred
-Hours: M-F; 8:30am-5:00pm; Possible 1 day/week working remote (after probationary period)
**Overtime expected during Tax Seasons as needed* (Jan-Apr & Sept-Oct)
Job Types: Full-time, Part-time
Pay: $18.00 - $21.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Experience:
- Customer service/Office: 1 year (Preferred)
Ability to Commute:
- Wilsonville, OR 97070 (Required)
Work Location: In person
Salary : $18 - $21