Procurement Specialist

Overview
We are seeking a detail-oriented and strategic Procurement Specialist to join our team. The ideal candidate will play a crucial role in managing the procurement process, ensuring that our organization acquires goods and services at the best possible prices while maintaining quality and compliance. This position requires strong analytical skills, excellent negotiation abilities, and a solid understanding of supply chain management.

Duties

• All Purchase Orders must have pricing, quote, and any other relevant data in NAV at the time of creation
• Purchases approval
• Purchases over $5k need to be approved by CFO or other ELT if CFO not available
• Unit cost increases understood and alternative supplier(s) identified to keep the costing competitive
• Change in frequency of purchases needs evaluation of changes in production/operations explaining the revised requirement
• Contract review at least 60 days before renewal with pricing and alternative suppliers approved by manager overseeing the goods/services. Then reviewed by CFO and signed
• Raw Material purchases are driven off the production plan schedule that is issued every Monday with updates during the week if necessary
• Spreadsheet is updated using BOM information except in cases where new alloys or where significant changes are being made in the charge which are discussed during the Monday production call
• Quotes are then requested with the information regarding the pricing and inventory level is emailed to CFO for review/approval prior to purchase
• Once approved PO is created in NAV with quote and other relevant information attached and all order details e.g. item, quantity, delivery date, etc
• Order is scheduled by logistics, received by receiving department, and invoice process by A/P
• All departments with exception of Maintenance need to compete the supply request form
• PM, Foundry, Safety, and Lab
• Maintenance emails requests but in 2025 will work on request form for routine purchases with ad hoc only for one off requests such as repairs
• Quotes for purchase requirements are to be made for the department according to the procedure
• PM, Foundry, Safety, and Lab every other week\
• Maintenance as necessary
• Purchase orders are created in NAV with quote and other relevant information attached and all order details e.g. item, quantity, delivery date, etc
• Email communications
• Procurement email is to include all purchasing communications with internal and external parties
• Emails are to be responded to within the same business day even if with just acknowledging of receipt
• Personal email account is used for company and HR related communications
• Supplier information
• Supplier directly with all relevant information is to be kept up to date including website login, email addresses, and phone #s
• Pricing Duties
• Daily pricing for Brass
• Update of market prices no later than 8:30 am each morning
• Updating BOM’s
• Addition of new BIT’s or revisions to existing BOM’s in NAV and pricing to be completed as necessary
• Standard Costing
• To be completed last business day of the year
• Reporting
• Monthly within 5 business days after A/P close
• Supplier scorecard
• Purchase efficiency report identifying past purchases by vendor and material
• Monthly within10 business days after A/P close
• Expense review of cost, frequency, and projections which utilizes the reconciliation files with updates from the purchasing procedures mentioned above regarding costing and frequency
• Monthly Raw Materials Inventory Levels and Usage review
• Lead discussions regarding current inventory levels
• Lead actions from the review to keep inventory items and levels to meet the company needs
• Ad hoc
• Various reporting requirements arising from the above duties and business needs
• Out of Office
• This role is critical and needs to be covered when the person is out of the office which is why procurement email and organization is required

Experience

• Proven experience in procurement or supply chain management is essential.
• Strong skills in contract negotiation and management are required.
• Familiarity with category management principles is preferred.
• Experience with NAV or similar procurement software is advantageous.
• Excellent communication skills, both written and verbal, are necessary for effective collaboration with suppliers and internal stakeholders.
• Ability to work independently as well as part of a team in a fast-paced environment.

If you are passionate about procurement and possess the required skills, we invite you to apply for this exciting opportunity.