What are the responsibilities and job description for the Accounts Payable Specialist position at Sir-Lines-A-Lot - Line Striping Company?

Job Description

Sir Lines-A-Lot provides traffic control services and pavement markings on roads and parking lots. We take pride in the quality of our work, value the safety of our employees, and work with integrity as a team. Our company has recently grown to 150 employees, and we are looking for an Accounts Payable Specialist to join us on our accounting team. We have locations in MN, SD, and IA. This position will be in person at our Edina office.

This role will be responsible for processing invoices and statements for accounts payable. We are looking for a detailed and organized individual with strong customer service skills. This role will also provide office administrative support.

Key Responsibilities :

Retrieves, inputs, and processes A / P documents into the cost system, including invoices, statements, and credit notes.
Processing of credit card transactions and reconciliation.
Maintain and archives all AP documents.
Verifies documents for purchase order numbers, correct addresses, due dates, amounts, and variances.
Prepares invoices and statements for imaging and sends documents for routing approval, audit, and retrieval of information.
Verifies proper payment approval and completes the payment of A / P documents; retrieves payment information and communicates this information with vendors and department personnel to resolve payment issues.
Organizes and distributes check registers.
Processes and verifies checks.
Ensures vendors are paid on time and follow-up with past due invoices.
Educates clients of proper payment procedures and provides quality customer service for all internal and external clients.
Office Administration duties :

Manages front desk activities, greeting visitors, and directing them appropriately.

Oversees day-to-day administrative tasks.

Manages office supplies and placing orders when necessary.

Other duties as assigned.

Key Personal Qualifications :

Must be conscientious and focused on the completion of work.

Ability to adapt in a dynamic environment.

Ability and desire to work collaboratively to ensure successful completion of project / task.

Proactive and able to prioritize daily tasks.

Ability to be flexible with changing decisions as the business demands.

Friendly, positive outlook and dependable.

Motivation to learn and cross train with a desire to advance in professional development.

Ability to communicate with individuals in an articulate, professional manner while maintaining a necessary degree of confidentiality.

Experience / Requirements :

High School Diploma required, 2-year associate in accounting or Business a plus.

3 year experience working in an office setting.

Proficiency in Microsoft Excel, Word and Outlook required.

Regular attendance in the office required.

Highway or construction office experience preferred.

Knowledge of accounts payable processes and procedures.

High level of professionalism and interpersonal skills.

Strong computer skills in Microsoft Office, including Excel, and Word.

Ability to type accurately and proficiently at a high rate of speed.

Ability to work independently, meet deadlines, and multi-task while maintaining quality standards.

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at a time.

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