What are the responsibilities and job description for the Accounts Payable Coordinator position at Sisters of the Holy Names?
We pride ourselves on creating a warm and caring work environment for our employees! We treat one another with dignity, seek understanding and we value differences.
About us: The Sisters of the Holy Names of Jesus and Mary (SNJM) is an international congregation of Catholic Sisters.
If the SNJM work environment sounds like what you are looking for, we invite you to apply for the position we have in our Lake Oswego/Marylhurst office.
What we offer: A competitive package for our employees, including:
- Medical/dental/vision/life insurance - we pay 100% of employee-only premiums for full time employees
- 401(k) program with employer matching
- 11 paid holidays per year
- Paid time off (PTO) starting at 18 days/year
About This Role:
The Accounts Payable Specialist is responsible for the day-to-day accounts payable functions of the organization in accordance with current acceptable accounting principles and serves as backup for payroll processing.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Manage accounts payable processes, including invoice and expense report processing, ensuring accuracy and timely payments
2. Ensure all invoices are reviewed, coded, and approved by budget managers, with exceptions for regular recurring payments.
3. Facilitate payment of vendors, handling vendor inquiries, and contacting vendors for W-9 information.
4. Monitor payment deadlines and resolve outstanding invoices or delays in payments.
5. Perform timely credit card and bank reconciliations.
6. Analyze data inputs and identify discrepancies and resolve issues promptly.
7. Collaborate with other departments to ensure smooth financial processes and communication.
8. Maintain organized records of all financial transactions for audit purposes.
9. Maintain and update accounting database, including vendor setup and processing of vendor changes.
10. Provide backup for payroll processing.
11. Assist in streamlining and continuously improving the accounts payable process.
12. Assist with 1099 Year-End filing, Quarterly tax reporting, and audit process as requested by supervisor.
13. Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATIONS: To perform this job successfully, individuals must be able to perform each essential duty satisfactorily. The person must believe in and be supportive of the mission of the Sisters of the Holy Names to promote justice and create community. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Bachelor’s degree preferred or associate’s degree in accounting with relevant experience.
Experience: 2 to 4 years’ Accounts Payable experience.
Skills, Knowledge and Abilities:
1. Must be supportive of the mission of the Sisters of the Holy Names of Jesus and Mary.
2. Must model SNJM Guiding Values in carrying out work activities and responsibilities.
3. Possess experience with integrated accounting programs, preferably Sage Intacct or comparable accounting software.
4. Possess strong verbal and written communication skills and understand the importance of team integration.
5. Ability to use tact and good judgment in responding to a variety of personalities, and situations with a positive attitude.
6. Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, and Teams), and have a general understanding of working within a computer network.
7. Communicates in a professional, respectful, and cooperative manner to all team members and staff throughout the organization.
8. Attention to detail and demonstrates strong problem-solving abilities, a high level of accuracy, and organizational skills.
9. Possess flexibility and a can-do attitude.
10. Must be able to work effectively with minimal supervision, while keeping supervisor informed of progress on projects/assignments.
11. Demonstrates the ability to maintain confidentiality of departmental records.
12. Maintains punctual, regular, and reliable attendance
HOURS: Full-time, 40 hours per week Monday through Friday.
Job Type: Full-time
Pay: $28.00 - $33.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Marylhurst, OR 97036 (Required)
Work Location: In person
Salary : $28 - $33
