Office Assistant

Job Overview
We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and managing various tasks. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Duties

• Manage and maintain calendars, scheduling appointments and meetings efficiently.
• Organize and file documents, ensuring easy access to important information.
• Proofread documents for accuracy and clarity before distribution.
• Utilize QuickBooks for basic accounting tasks and financial record management.
• Serve as a medical receptionist when needed, greeting patients and managing their appointments.
• Assist with personal assistant duties as required, supporting executives or team members in daily tasks.
• Provide clerical support including data entry, answering phones, and responding to emails.
• Maintain an organized workspace, ensuring that supplies are stocked and office equipment is functioning properly.
• Communicate effectively with team members and clients, demonstrating professionalism at all times.
• Bilingual candidates are encouraged to apply as this may enhance communication with diverse clientele.

Requirements

• Proven experience in an administrative or office assistant role is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent proofreading skills with keen attention to detail.
• Familiarity with QuickBooks or similar accounting software is a plus.
• Proficient in clerical duties including filing, data entry, and managing correspondence.
• Bilingual proficiency is highly desirable for effective communication with clients from diverse backgrounds.
• Ability to work independently as well as collaboratively within a team environment.

Location:

• Current: Van Nuys, CA

• Future: Must be able to relocate to Burbank, CA

Schedule:

• Monday – Friday

• 9:00 AM – 5:00 PM

• Full-time only (no part-time or remote options)

Pay:

• $20/hour

• Room for growth within the company

Requirements:

• Minimum 2 years of office assistant experience

• Proficient with Apple Mac systems

• Strong phone and communication skills

• Excellent organizational abilities

• Good memory and attention to detail

• Ability to accept new tasks and follow through independently and efficiently

We’re looking for someone dependable, organized, and eager to grow with us. If you’re a fast learner who thrives in a fast-paced environment and loves being part of a creative and collaborative team, we’d love to hear from you!

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday

Work Location: In person

Salary : $20