What are the responsibilities and job description for the Accounting Specialist (Auditor's Office) position at Skagit County?
JOB
Ensures the accuracy and integrity of the Cayenta Financial systems. Maintains structure and tests payroll and accounts payable processing system for accuracy. Acts as Workgroup Manager for staff under the guidelines of the Auditor’s office. - Salary upon hire is $34.02 to $36.45 per hour (step 1 through 3) depending upon qualifications.- Progressive increases are based upon years of service with Skagit County, up to step 8 (top step is $43.30/hr.). The Accounting Specialist is Range 15 of the District Court, Courthouse & Parks Teamsters Union salary schedule.
EXAMPLE OF DUTIES
Audits and provides backup support for County and Junior Districts payroll to ensure accuracy and compliance with County and Personnel Policies, Union Contracts, State and Federal Laws and Regulations, and any applicable contractual arrangements. Coordinates, tests and assists with Cayenta updates, upgrades and interfaces from other software. Interfaces with vendor when necessary to work through system issues. Creates and maintains payroll tables in Cayenta for all groups. Ensures that procedures are updated, processes are defined and staff is trained. Assists system administrator with year end closing procedures. Implement and manage 3rd party reporting software including Direct Deposit, 941 Filing, Employment Security, Department of Retirement System and Deferred Compensation. Update written procedures as required. Research other electronic options that may streamline processes in the accounting group. Oversee and approve vendor master file additions and changes. Reconcile, print and file W-2’s and 1099’s for County and Jr. Districts at year end.Audits scanned files and interfaces with the Records department for fiche system maintenance and records storage requirements including HIPPA compliance. Administers accounting department paper storage in accordance with SAO retention requirements. Research and develop aspects of Cayenta Financials to better utilize the tools offered through the software. Create custom reports for Payroll using Access and the tables as provided. IS Workgroup team member for the accounting staff. Lead position for troubleshooting printer problems and submitting work orders to the Helpdesk. Initiates FTP payment. Monitors submissions for completeness and prepares entries into general ledger for all county departments. Documents and maintains all departmental processes and procedures. Establish and maintain regular in-house training programs for Accounts Payable, Payroll and Jr Districts. Trains new accounting department employees on various tasks. Supervisory: Position is not supervisory serves as a lead. OTHER JOB FUNCTIONS: Assists with annual audits, preparation of CAFR and other duties as requested by the Chief Accountant. Supports Jr. District special accounting and reporting projects. Performs related duties as assigned. Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.
SUPPLEMENTAL INFORMATION
SELECTION PROCESS: Following review of applications and resumes, the highest qualified applicants will be interviewed and may be tested. After a selection is made, all applicants not selected will be notified in writing. Skagit County reserves the right to use applications received for this posting to fill any other positions within this classification which may open within six months following the closing of this position.ADDITIONAL INFORMATION: Skagit County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices.The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.
Ensures the accuracy and integrity of the Cayenta Financial systems. Maintains structure and tests payroll and accounts payable processing system for accuracy. Acts as Workgroup Manager for staff under the guidelines of the Auditor’s office. - Salary upon hire is $34.02 to $36.45 per hour (step 1 through 3) depending upon qualifications.- Progressive increases are based upon years of service with Skagit County, up to step 8 (top step is $43.30/hr.). The Accounting Specialist is Range 15 of the District Court, Courthouse & Parks Teamsters Union salary schedule.
EXAMPLE OF DUTIES
Audits and provides backup support for County and Junior Districts payroll to ensure accuracy and compliance with County and Personnel Policies, Union Contracts, State and Federal Laws and Regulations, and any applicable contractual arrangements. Coordinates, tests and assists with Cayenta updates, upgrades and interfaces from other software. Interfaces with vendor when necessary to work through system issues. Creates and maintains payroll tables in Cayenta for all groups. Ensures that procedures are updated, processes are defined and staff is trained. Assists system administrator with year end closing procedures. Implement and manage 3rd party reporting software including Direct Deposit, 941 Filing, Employment Security, Department of Retirement System and Deferred Compensation. Update written procedures as required. Research other electronic options that may streamline processes in the accounting group. Oversee and approve vendor master file additions and changes. Reconcile, print and file W-2’s and 1099’s for County and Jr. Districts at year end.Audits scanned files and interfaces with the Records department for fiche system maintenance and records storage requirements including HIPPA compliance. Administers accounting department paper storage in accordance with SAO retention requirements. Research and develop aspects of Cayenta Financials to better utilize the tools offered through the software. Create custom reports for Payroll using Access and the tables as provided. IS Workgroup team member for the accounting staff. Lead position for troubleshooting printer problems and submitting work orders to the Helpdesk. Initiates FTP payment. Monitors submissions for completeness and prepares entries into general ledger for all county departments. Documents and maintains all departmental processes and procedures. Establish and maintain regular in-house training programs for Accounts Payable, Payroll and Jr Districts. Trains new accounting department employees on various tasks. Supervisory: Position is not supervisory serves as a lead. OTHER JOB FUNCTIONS: Assists with annual audits, preparation of CAFR and other duties as requested by the Chief Accountant. Supports Jr. District special accounting and reporting projects. Performs related duties as assigned. Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.
SUPPLEMENTAL INFORMATION
SELECTION PROCESS: Following review of applications and resumes, the highest qualified applicants will be interviewed and may be tested. After a selection is made, all applicants not selected will be notified in writing. Skagit County reserves the right to use applications received for this posting to fill any other positions within this classification which may open within six months following the closing of this position.ADDITIONAL INFORMATION: Skagit County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices.The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.
Salary : $34 - $36
