Workforce Grants Manager

Position Summary

The Opportunity: Skagit Valley College (SVC) is accepting applications for a Workforce Grants Manager position within the Workforce Grants office This position will be housed in Workforce Grants and will be communicating with student's during their enrollment process into grant programs. Some students may be receiving benefits from DSHS, are experiencing homelessness, or are considered low–income; it is important for the person in this position to have a student–centered philosophy – students are the top priority.

This is a benefits-eligible, 12-month exempt position, working 100% full-time, which is 40 hours per week. The incumbent will work Monday through Friday, 8 hours per day. This position reports to the Director of Workforce Grants and will assist with management and compliance of the following grants: Opportunity Grant, BFET, Worker Retraining, Early Achievers, WorkFirst, and Corrections Education. The position will work closely with Workforce Grants staff and Academic Advising staff.

Nestled between the Cascade Mountains and Puget Sound in the northwest corner of Washington State, Skagit Valley College is located 60 miles north of Seattle and 80 miles south of Vancouver, BC. SVC was established in 1926 in Mount Vernon. Operating as one college with several campuses and centers, SVC serves Skagit, Island and San Juan Counties with campuses in Mount Vernon and Oak Harbor, centers in Friday Harbor and Langley, and a Marine Manufacturing and Technology Center in Anacortes.

About SVC: Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelor’s degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC’s Vision statement; “Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.”

SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all.

SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity minded leadership, faculty, and staff that are committed to inclusive practices and to diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply.

Mission: Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.

Vision: The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

• Equitable student outcomes in access, achievement, and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching, learning, and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural, suburban and urban lifestyles.
• Friendly, supportive, and diverse work environments.
• Excellent benefits including competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

Duties and Responsibilities

General Workforce Grants Duties

• Lead the Application & Intake Process for all Workforce Grants, including ensuring compliance of students enrolling into Workforce Grants;
• Assist with tracking/monitoring of applying equity practices within our application process by tracking demographic information of applicants, how far they get through the application process, and completes the application process;
• Manage the Workforce Grants Coordinator position(s) and their workload/tasks;
• Assist with creation of book accounts, purchase requests, and VISA Reconciliation for all grants;
• Upon the absence of the Director, the Manager will be the POC and will take on management of staff, schedules, and overall operations;
• Assist with outreach into the community, and internal outreach, regarding grant eligibility and enrollment;
• Other duties as assigned related to general Workforce Grants tasks.

• Act as the second Point of Contact for all Workforce Grants through SBCTC;
• Look over and monitor monthly eJAS case notes to ensure accuracy of eJAS reporting through DSHS;
• Lead & ensure the Non-Disclosure Form & Trainings are completed yearly to ensure SBCTC Compliance;
• Other duties as assigned related to SBCTC Compliance.

• Hold a caseload of about 10-15 BFET students and assist them with quarterly funding requests, awarding, advising, and all steps as the grant specialist;
• Assist with confirming caseload of students and spending tracking for BFET Billing;
• Lead the tracking of tasks being requested for completion of the coordinator and ensuring accuracy and completion;
• Assist the Grant Specialist with confirming awarding amounts and ensuring accounts were awarded correctly using queries;
• Other duties as assigned related to Opportunity Grant & BFET Compliance.

• Assist the Grant Specialist with coordinating WorkFirst Work Study positions both on and off campus;
• Assist the Grant Specialist by meeting with Work Study students to prepare them for an interview (mock interviews, reviewing resumes, cover letters, etc.);
• Lead the tracking of tasks being requested for completion of the coordinator and ensuring accuracy and completion;
• Other duties as assigned related to WorkFirst Compliance.

• Assist students in completing any needed paperwork for Early Achievers in the absence of the Grant Specialist;
• Regular meetings with the Grant Specialist to assist with outreach efforts and communications to prospective students;
• Communication with potential referral sites;
• Other duties as assigned related to Early Achievers Compliance.

• Office procedures and practices;
• The mission, values, and core themes of Skagit Valley College;
• Flexibility and ability to accommodate multiple stakeholders with various interests and needs.

• Superior technical skills including proficiency with Microsoft Office and database programs;
• Demonstrated problem-solving and analytical abilities;
• Strong planning and project management ability;
• Excellent written, verbal, presentation, and interpersonal communication skills;
• Excellent customer service, communication and teamwork skills;
• Computer and technological skills including software programs, spreadsheets, databases, and word processing.

• Demonstrate experience in interpreting, reviewing, and applying program-specific policies, procedures, and regulations;
• Availability for in-state travel for trainings and meetings;
• Accept responsibility for the quality and timeliness of work;
• Work with a tight-knit team;
• Use Microsoft Office, the Internet, and search engines;
• Respect and maintain confidentiality;
• Use judgment and critical thinking to resolve problems or issues using principles of collaboration and continuous improvement;
• Make timely decisions without sacrificing quality even under ambiguous circumstances;
• Actively work to continuously improve job effectiveness and efficiency;
• Actively contribute to a work environment that embraces diversity and uses diverse perspectives;
• Address problems and issues in an open, constructive, professional manner;
• Understand and follow applicable laws, regulations, and standards to establish and maintain a safe work environment;
• Effectively organize multiple assignments;
• Effectively communicate information and ideas orally and in writing;
• Always promote the welfare and best interests of the students;
• Perform assigned duties consistent with applicable laws, regulations, and goals of the institution, community, and technical college system.

Qualifications

Minimum Qualifications:

• Bachelor's degree in Psychology, Human Services, Social Services, Education, or a related field;
• Experience working with multicultural and low-income students/clients;
• Experience using Microsoft platforms to track information;
• Experience leading projects, teams, or meetings.

• Prior experience working in a community college environment, particularly Student Services;
• Experience with ctcLink and TargetX systems, or similar CRM platform experience;
• Bilingual – English & Spanish, English & Russian, or English & Ukrainian;
• Experience managing staff members and their workload;
• Experience managing student financial transactions.

Salary, Benefits, Conditions of Employment, Application Procedure

Salary and Benefits:

• Annual salary rate for this twelve-month, 100% of full-time position is $66,000 - $69,000 annually depending on experience;
• Contracts are written annually for the period of July 1 to June 30. This position will be filled as soon practical after a candidate is identified and the salary will be pro-rated for the remaining contract period.
• This position is exempt from civil service. This position is eligible for overtime.
• Salary, retirement, medical and insurance benefits are provided in accordance with state regulations and may be subject to change in accordance with legislative mandates. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.

• Meet the minimum qualifications and;
• Submit a complete application to the online recruitment system at www.skagit.eduthat includes the following:
  • The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
  • A current resume; (Attachment: Resume);
  • A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).

• Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  
  Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

• In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
• If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
• Completion of academic degree(s) will be verified through receipt of official transcripts at the time of hire.