MAILROOM SUPERVISOR

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Job Description

1. JOB TITLE : Mailroom Supervisor

DEPARTMENT : Production REPORTS TO : Press Supervisor

REVISION DATE : 10 / 24

2. SCHEDULE – This position is 37.5 hours per week. May be required to work overtime.

3. OVERVIEW OF JOB RESPONSIBILTIIES – This position oversees all operations within the mailroom. Key responsibilities include hiring, training, and supervising mailroom staff, as well as scheduling and assigning tasks to ensure efficient workflow and minimize overtime. The role involves coordinating pre-runs, managing the use and maintenance scheduling of mailroom equipment, and overseeing the storage and insertion of preprints, along with maintaining receiving documentation. Additionally, this position is responsible for managing supply inventory, ensuring the dock area is free of obstructions, and maintaining clean and organized workspaces. The role also entails unloading, storing, and staging newsprint, maintaining inventory, performing basic forklift maintenance, handling recycling duties, and operating bindery equipment. A crucial part of this position is training staff in safety practices and fostering a strong sense of pride and teamwork within the department.

4. MINIMUM QUALIFICATIONS – At least 6 months newspaper mailroom / packaging experience with some mechanical experience. Ability to communicate in English, both written and orally. At least 1 year supervisory experience.

5. PREFERRED QUALIFICATIONS – At least 1.5 years experience including at least 6 months in a newspaper mailroom and 1 year supervisory experience, current certification in use of forklifts, operable vehicle, valid Washington driver’s license and proof of auto insurance.

6. ESSENTIAL FUNCTIONS -

• A culture of collaboration and empowerment is maintained. o Employees are given prompt and useful training, coaching, and recognition. o Employees know what is expected of them. o Issues affecting work performance are addressed and resolved. o Two-way communication occurs by listening and by providing useful information.
• Company policies are followed and enforced o Supervisor is familiar with and remains consistent with the Employee Handbook. o Accident reports, timecards, performance reviews, etc. are completed on time. o The supervisor sets an example for employees to follow.
• Procedures are developed and standardized to improve efficiency. o Coordination with other departments and publications to create a smooth workflow.
• Interact successfully with others in a business setting.
• Work collaboratively in a team environment to meet customer needs.
• Work successfully with others in a busy, deadline driven environment.
• Maintain regular attendance.
• Tolerance for extended periods of standing and / or sitting
• Ability to lift up to 60 pounds.
• Push or pull 850 pounds (with leverage)
• Climb, stoop, stand, kneel and crawl to access and work in irregular spaces on and around industrial equipment
• Work for prolonged periods with inks and other chemicals
• Ability to adapt to change, address potential problems and suggest possible solutions
• Accept written and verbal direction from supervisors
• Work a variable schedule.
• Support Press Supervisor in all activities 6. ADDITIONAL JOB FUNCTIONS – Other duties as assigned by supervisor, director or publisher.

7. WORK ENVIRONMENT – Mailroom employees work in an industrial setting that includes exposure to dust, chemicals and noise. Personal protective equipment is provided and recommended for use. Skagit Publishing is an Equal Opportunity Employer

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