Senior Human Resources Coordinator

Job Title: Sr. Human Resources (HR) Coordinator

Location: Phoenix, AZ

Reports to: HR Director – Americas & APAC

FLSA Status: Exempt

Position Summary:

The Sr. HR Coordinator plays a critical role in ensuring a smooth and efficient HR operation, fostering a positive work environment, and supporting the overall employee experience. The HR Coordinator is responsible for handling and supporting on a wide range of HR functions, including HR administrative tasks, recruiting, payroll support, employee engagement, compliance, audits, organizational changes, and benefits and wellness programs.

Essential Duties and Responsibilities:

Recruiting:

• Collaborate with business partners to understand recruiting needs and prepare requisitions for position approvals
• Partner with internal and external recruiters to manage the recruiting process; including drafting of job descriptions as needed, posting jobs, scheduling and coordinating interviews, gather references, and prepare offers of employment

Support employee engagement through proper onboarding process:

Pre-employment:

• Submit new-hires to pre-employment screenings; background check and drug screens, and monitor successful completion of these requirements before start-date
• Coordinate with IT and hiring managers to ensure proper equipment and access is requested and provided
• Enter new-hires into our systems
• Prepare and schedule orientation and onboarding; including coordination for presentation of benefits, systems orientation with IT, and other departments as needed.
• Activate required HR/Compliance/Safety training for incoming new-hires

Orientation:

• Complete new-hire benefits orientation
• Monitor completion of required training
• Complete new-hire profile into HRIS; including ADP/Allegro/GPS
• Ensure all proper documentation is gathered and I9 process is done on-time as required
• Review and confirm payroll related items like direct deposit, tax deductions, benefits deductions, etc.
• Send out new-hire welcome packages

Payroll Support:

• Foment a strong working relationship with Payroll department to ensure a smooth execution of tasks relating to pay changes, bonuses, commissions, organizational changes, leave of absences, new-hires, terminations, benefits changes related to new selections or life-changing events, and 401(k) enrollments/changes.

Compliance and Audits:

• Ensure data accuracy across systems; ADP/Allegro/GPS. This includes names, titles, compensation, addresses, cost accounts, classifications, and workers' compensation codes are up to date
• Complete monthly and annual compliance tasks; including W2 release and audits, EEO1, OSHA reporting, Medicare, ACA reporting, employee 1095-C distribution, PCORI, Form 5500, ADA/GINA Notice, 401(k) Census, and others as required

Benefits and Wellness:

• Coordinate with benefits broker for annual open enrollment, complete open enrollment presentation to communicate changes, and support employee population with benefit changes
• Partner with ADP and other providers to set-up changes to plans and contribution amounts
• Guide and help employees with life-changing events and timely enrollment changes
• Responsible for developing a wellness program and executing wellness events
• Partner with benefit provider to manage the wellness budget and submit expenses on-time

Employee and Business Support:

• Process employee profile changes in HRIS; this includes employee title, departmental changes, as well as compensation
• Provide support to employees with changes to their employee profile in ADP/Allegro/GPS
• Partner with managers to resolve employee relations matters
• Draft and deliver corrective actions, performance improvement plans, and partner with managers to proceed with terminations of employment as needed.
• Ensure all terminations steps are completed; this includes termination in our systems, drafting and distribution of termination letter to employees, and disabling access in a timely manner
• Assist employees with requests for leave of absence; this includes personal or medical leaves that require compliance with internal and state-specific requirements
• Drive employee engagement programs; including employee referral program and various recognition awards
• Assist employees with questions relating pay and benefits
• Support special HR projects as requested

Administrative tasks:

• Maintain HR and employee folders in shared drives and SharePoint
• Administer monthly benefit billing, pull carrier bills, audit for accuracy and process with accounting
• Support the business with ordering of employee uniforms and business cards
• Process verifications of employment and unemployment responses

Skills/Experience Required:

• Minimum of 3 years of experience in Human Resources
• Intermediate skills in Word, Excel, PowerPoint and other MS suite tools
• Previous experience with ADP and GPS or similar systems like Dayforce or Oracle HCM
• Experience working for multi-state organization preferred
• Positive, resilient, dependable, flexible, credible, diplomatic, action-oriented, customer-focused, detail oriented, manages conflict, and manages priorities
• Approachable, open and visible. A relationship builder who is perceptive and listens. Shows high emotional intelligence.
• Proactive, solutions oriented, and with a process improvement mindset

Education:

• Bachelor’s degree

Travel:

• Less than 10%

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a typical office environment. The incumbent is faced with constant interruptions and must meet and speak with others on a regular basis.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit and stand; use phone and headset; use hands, arms, finders to type; answer phones; write; use calculator; demonstrate strength to lift and carry materials weighing up to 15 pounds; demonstrate clear vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

To learn more about SKIDATA, Inc. visit: http://www.skidatausa.com/. SKIDATA is an equal opportunity employer and strives to create a diverse and inclusive environment where everyone can thrive, feel a sense of belonging and do impactful work together. SKIDATA’s goal is to unite to win and we are committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment.