What are the responsibilities and job description for the Legal Assistant position at Skill Demand?
Job Description
Job Description
Position is on-site Monday thru Friday, 8 : 15am to 4 : 45pm, 1 hour lunch
Indianapolis, IN 46204
Purpose of Position / Summary :
The Legal Assistant provides all legal, administrative, and clerical support to the OUCC’s technical staff and attorneys. The position plays a central role in helping to maintain, organize, and process information (records, tariffs, and files - both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations.
Essential Duties / Responsibilities :
In addition to general administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases. The legal assistants are responsible for preparing all legal filings, discovery, motions, and all other documents written by the agency’s lawyers and technical analysts. They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates.
The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the OUCC. As such, this position may become involved with research and reporting on various topics in support of Commission cases and projects.
PRIMARY RESPONSIBILITIES
- Manages and processes all case and non-case related information / documents.
- Supports and assists technical staff and attorneys as assigned.
- Supports and assists all Administrative Assistants in coordinating daily work schedules.
- Maintains calendar dates (in Outlook) for all active cases.
- Setup and coordinate meetings and conferences.
- Organizes case files for attorneys in preparation of evidentiary hearings.
- Contributes to overall Agency and Division goals.
- Interacts with public and external contacts as frontline administrative assistant.
- Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf.
- Perform general clerical duties including but not limited to copying, faxing, mailing, and filing.
- Maintains files in Microsoft Dynamics as well as other emerging IT applications.
- Tracks activities and maintains various spreadsheets and databases.
- Maintains any required Division records and reports.
Job Requirements :
This position requires a high school diploma. Some college or vocational training and at least 2 years of applicable experience are desired. The Legal Assistant must be able to communicate effectively both orally and in writing and is expected to provide a business image that is professional, well-organized, and helpful. A working knowledge of Microsoft Office Suite is required, and incumbent must be able to quickly learn new computer applications. Experience with Microsoft Excel and other office-based programs is a plus.
Supervisory Responsibilities / Direct Reports :
The Legal Assistants have no supervisory responsibilities.
Difficulty of Work :
Work is of average difficulty, but at times requires better than average ability to perform many tasks at the same time. Attention to detail and the ability to understand legal and regulatory terminology are also crucial.
Responsibility :
The Legal Assistant is expected to complete filings and additional assigned tasks in a consistently accurate and timely manner. The Legal Assistant is responsible for being able to contact appropriate staff as required at any time.
Company Description
Skill Demand Energy is a nationally certified minority-owned company with our Corporate Headquarters in Indianapolis, Indiana, and multiple offices across the U.S.
Skill Demand Energy partners with utilities, local and state governments, and other entities to provide solutions to reduce America's energy usage within the residential, commercial, and industrial and government sectors. We are a dynamic multiculturally owned firm fully committed to cocreate with our teams truly inclusive and equitable working environments that results in thriving diversity and professional success.
We are committed to hiring individuals that are representative of the communities our programs are designed to serve. Our work elevates co-creation through cultivating trust and acting with transparency. We recognize that representation matters.
Company Description
Skill Demand Energy is a nationally certified minority-owned company with our Corporate Headquarters in Indianapolis, Indiana, and multiple offices across the U.S. Skill Demand Energy partners with utilities, local and state governments, and other entities to provide solutions to reduce America's energy usage within the residential, commercial, and industrial and government sectors. We are a dynamic multiculturally owned firm fully committed to cocreate with our teams truly inclusive and equitable working environments that results in thriving diversity and professional success. We are committed to hiring individuals that are representative of the communities our programs are designed to serve. Our work elevates co-creation through cultivating trust and acting with transparency. We recognize that representation matters.
