Payroll Specialist

Job Summary:

We are seeking a detail-oriented and skilled Payroll Specialist to oversee and manage payroll processes for our clients. This role will ensure accurate and compliant payroll execution, troubleshoot payroll-related issues, and support clients with payroll inquiries. Additionally, the Payroll Specialist will maintain payroll data integrity, assist with audits, and manage reporting tasks. Strong analytical skills, a deep understanding of payroll systems, and exceptional client service are essential for success in this role.

Key Responsibilities:

Payroll Processing and Client Interaction

• Serve as the primary point of contact for clients regarding payroll processing and related queries.
• Ensure timely and accurate preparation, calculation, and submission of client payrolls.
• Address and resolve payroll discrepancies and troubleshoot issues as they arise.

Payroll Compliance Auditing

• Conduct regular audits of payroll registers and reports to ensure compliance with legal and organizational standards.
• Stay updated on payroll tax laws and regulations, ensuring all processes align with current requirements.

Data Management and System Updates

• Maintain and update payroll systems with accurate employee data, including earnings, deductions, and tax information.
• Collaborate with HRIS or HCM teams to ensure seamless integration of payroll and HR data.

Benefits and Deductions Administration

• Administer payroll-related benefits, including garnishments, 401(k) contributions, and other deductions.
• Reconcile benefits and payroll data to ensure accuracy.

Custom Report Generation

• Generate and customize payroll-related reports for clients, such as tax filings, earnings summaries, and compliance documents.

Annual and Quarterly Reporting

• Oversee the preparation and submission of quarterly and year-end payroll tax filings, including W-2s and 1099s.
• Manage payroll-related components of OSHA logs and similar annual reporting requirements.

Team Collaboration

• Work closely with internal teams to support client needs and ensure accurate implementation of payroll solutions.

Process Improvement

• Identify and implement process improvements to enhance the accuracy and efficiency of payroll services.

Qualifications:

• Bachelors degree in Business Administration, Accounting, or a related field preferred.
• 2-4 years of experience in payroll processing or payroll administration.
• Comprehensive knowledge of payroll laws, tax compliance, and benefits coordination.
• Experience with payroll software and HCM systems.
• Strong analytical and problem-solving skills.
• Excellent communication and client service abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, especially Excel, and familiarity with payroll systems.