SUMMARY OF POSITION

We are seeking a highly organized and detail-oriented Purchasing Coordinator to assist with managing the procurement of medical equipment and supplies, office supplies, and cosmetic products for our multistate dermatology practice. The ideal candidate will have strong communication skills and a focus on efficient order processing to ensure timely delivery of supplies and equipment across all locations.

ESSENTIAL DUTIES

• Process purchase orders for medical equipment, supplies, office supplies, and cosmetic products.
• Navigate vendor websites to place orders, download reports, and research product information.
• Maintain accurate records of purchases, pricing, and delivery information.
• Communicate clearly with vendors to expedite processing time and mitigate mistakes.
• Communicate with internal departments to understand purchasing needs and resolve any order discrepancies.
• Assist with the maintenance of inventory item information and pricing within internal systems.
• Ensure compliance with company policies and procedures regarding purchasing and inventory management.
• Track and report on purchasing metrics, including order accuracy, delivery times, and cost efficiency.
• Assist with vendor account maintenance and new vendor applications.

POSITION REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job.  Individual abilities may result in some deviation from these guidelines.  To perform effectively in this position, the incumbent must have:

Required Skills/Abilities:

· Excellent verbal and written communication skills

· Proficient in Microsoft Office Suite (with a focus on Excel)

· Efficient typing skills, with an emphasis on accuracy and legal aspects of purchasing

· Ability to compile information and make decisions

· Ability multitask and manage multiple priorities in a fast-paced environment

· Excellent organizational skills and attention to detail

Education and Experience:

· High school diploma or equivalent; Associate’s or Bachelor's degree in business, supply chain management, or a related field is preferred.

· 2 years of experience in a purchasing or procurement role, preferably in a medical or healthcare setting.

JOB DESCRIPTION PHYSICAL DEMANDS ESSENTIAL FUNCTIONS

Explanation:  Each physical requirement is rated on a frequency scale of 0-3 to reflect the requirements for normal working hours.  Reasonable accommodation will be considered as necessary.

EQUIPMENT & SOFTWARE OPERATION

The incumbent in this position may operate a variety of the following equipment including:

Microsoft Outlook, Word, Excel, PowerPoint, fax, email, phone, etc.