Statement of Work (SOW): Intranet Site Rebuild Project

1. Project Overview

This project aims to redesign and rebuild the agency’s internal intranet site to improve its usability, accessibility, and functionality. The new intranet will serve as a central hub for internal communication, resources, and business operations across key functional areas.

2. Objectives

Deliver a modern, user-friendly intranet design that reflects the agency’s brand and enhances employee engagement.

Implement secure authentication and access control using Microsoft Azure Active Directory (Azure AD).

Build structured and easily navigable content areas for the following core business functions:

Policies and Procedures

Human Resources

Procurement and Contracts

Communications and Marketing

Information Technology

3. Scope of Work

The contractor will:

Conduct a discovery phase that includes stakeholder interviews and current state analysis.

Design a responsive and accessible intranet user interface that aligns with state or agency branding guidelines.

Implement Microsoft Azure AD authentication for seamless user access and role-based permissions.

Build out content templates and navigation for the identified core functional areas.

Migrate existing content where applicable and assist with content organization.

Provide training and documentation for content editors and administrators.

4. Deliverables

Intranet design mockups and wireframes

Azure AD integration for secure access

Functional intranet with structured content areas

Administrator and content editor training sessions

Final documentation, including system architecture, user guides, and maintenance plans

5. Timeline

Project completion is expected from the project kickoff by June 30, 2025. A detailed project plan with milestones will be developed during the discovery phase.

6. Assumptions

Agency staff will provide timely access to existing intranet content and technical resources.

The agency will assign internal stakeholders for feedback and approval processes.

Qualification :

Type Category Qualification Description Competency Required

Skills Others Share Point SE 3-5 years experience Proficient (4-6 Years) Yes

Skills Others Web Development/Design Proficient (4-6 Years) Yes