Business Office

Job Summary:

The Business Office is responsible for processing and managing district financial transactions related to accounts payable. This role ensures timely and accurate payments to vendors, maintains financial records, and ensures compliance with district policies and state regulations.

Accounts Payable Processing:

• Review, verify, and process invoices, purchase orders, and payment requests.
• Ensure invoices are coded correctly and approved per district policies.
• Process check runs, ACH payments, and wire transfers according to the payment schedule.

Record-Keeping & Compliance:

• Maintain accurate financial records and ensure all transactions comply with district policies and state financial regulations.
• Reconcile accounts payable transactions and assist with month-end and year-end closing.
• Prepare and distribute 1099s and other required financial reports.

Vendor & Internal Communication:

• Communicate with vendors to resolve invoice discrepancies, payment issues, and account inquiries.
• Collaborate with district departments and school staff regarding purchasing and budget compliance.
• Maintain vendor records, including tax forms and payment terms.

Audits & Financial Reporting:

• Assist with financial audits by providing necessary documentation and reports.
• Generate reports on accounts payable activity, outstanding invoices, and budget expenditures as needed.

Skills & Knowledge:

• Knowledge of school district financial procedures and state compliance regulations (Preferred).
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and problem-solving skills.

Work Environment & Expectations:

• Full-time position within the school district’s business office.
• Ability to work in a fast-paced environment with multiple deadlines.
• Occasional extended hours during financial reporting or audit periods.