EXECUTIVE ASSISTANT

Description

Slim Chickens is a leading national brand in the fast-growing emerging 'better chicken' fast-casual segment. This is a great opportunity for starting and growing a career in the restaurant field. Want to work with a team that has fun every day by helping guests and making them happy? Our team members offer a fast, accurate, and friendly ordering experience - a genuine interaction that leaves our guests feeling satisfied and appreciated.

You will feel empowered to make decisions that lead to high levels of guest and associate satisfaction.

PURPOSE OF THE POSITION

The Executive Assistant role demands a seasoned professional with extensive experience in administrative support and project coordination. This position requires the ability to manage a diverse array of projects, relationships, and tasks, emphasizing timely execution, accuracy, and cost management. The Executive Assistant must handle confidential and complex assignments with discretion, judgment, and diplomacy to ensure sensitive information is handled appropriately.

ESSENTIAL POSITION RESPONSIBILITIES

• Manage an active calendar, ensuring all appointments are scheduled and conflicts are resolved promptly.
• Complete a wide range of administrative tasks for the Executive, including managing expense reports, composing confidential correspondence, and organizing complex travel arrangements.
• Coordinate and ensure the Executive’s schedule is followed and respected.
• Provide skilled administrative and logistical support, including preparing documents and presentations.
• Schedule and facilitate internal and off-site meetings, including management meetings, council meetings, conferences, and visits by partners, customers, and vendors.
• Act as a liaison between management levels within the company and franchise systems, facilitating smooth information flow.
• Evaluate incoming communications, prioritize actions, and respond accordingly.
• Monitor and manage departmental general and administrative tasks, including preparing expense reports for senior executives and resolving budget issues.
• Generate regular reports and maintain internal databases to ensure accurate records.
• Manage phone calls and emails promptly and efficiently.
• Facilitate internal communication by distributing information and scheduling presentations as needed.

Slim Chickens systems principles and objectives:  Has a thorough understanding of Slim Chickens' established operating systems (e.g., quality, security, office environment, company policies, safety) and recognizes the responsibility to stay updated on these systems and the role this position plays in supporting them.

Performs other duties as necessary in support of business objectives: This position description is designed to guide the activities of the Executive Assistant. It is not meant to restrict the individual's creativity or limit their thinking, nor does it encompass all the tasks that may be required in this role.

Physical Activities: Primarily performed in an office environment. Involves entering and retrieving information on a computer and visually verifying details, often in small print. May also require presenting information to small or large groups.

Travel: Rarely

Benefits

• Health insurance

• Dental insurance

• Vision insurance

• Flexible Spending Account

• 401(k)

• Parental Leave

• Pet Insurance

• Paid time off

• Life Insurance

• Tuition reimbursement

• Adoption Assistance

Slim Chickens is an equal opportunity employer and considers applicants for all open positions without regard to race, color, religion or belief, sex, age, citizenship status, national origin, marital status, military/veteran status, sexual orientation, genetic information, gender identity, and physical or mental disability.

Qualifications

Requirements and Competencies:

• Exceptional organizational skills with a proactive approach to prioritizing work.
• Strong interpersonal skills, adept at building relationships with both internal and external stakeholders.
• Highly resourceful team player.
• Demonstrated ability to handle confidential information discreetly.
• Flexible and adaptable to manage various competing demands.
• Ability to maintain composure and manage stress effectively.

Technical Experience: Proficient in Microsoft Office Suite and Adobe Acrobat, Knowledge of office procedures, experience using office equipment, including printers and fax machines, familiar with (multiple) online calendars and cloud systems.

Industry Experience: Proven work experience as an Office Assistant, Administrative Assistant, Personal Assistant, or similar role.  Experience exercising discretion and confidentiality with sensitive company information.  

Minimum Education:  High School Degree or equivalent and a minimum of five years of experience supporting Senior Leadership Levels or C-Level Executives

Preferred Education:  Bachelor’s Degree