Executive Assistant

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Closing Date : 03 / 15 / 2025

Type of Position :

Administrative Operations and Support

Workstudy Position : Job Type :

Regular

Work Shift :

Day Shift (United States of America)

Sponsorship Available :

Institution Name :

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

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For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department : Administration

Department's Website :

Summary of Job Duties :

This position provides confidential executive level support and assistance to the to Assistant Vice-Chancellor (AVC) for University Housing and the Sr. Director for Business / IT. The Administrative Specialist for University Housing is expected to represent the AVC and Sr. Director for Business / IT in a friendly, positive manner; initiate problem solving; and maintain a high level of tact and diplomacy while discreetly handling confidential and sensitive matters with minimum supervision. He / She directs work of all Administrative Specialists reporting to University Housing Directors. The Administrative Specialist for University Housing serves as a core member of the departmental crisis response team. This position must be able to work independently to meet deadlines, shifting priorities, and an often demanding schedule.

Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications :

Minimum Qualifications :

The formal education equivalent of a bachelor's degree in public administration, general business, or a related field from an accredited institution of higher education

Preferred Qualifications :

Bachelor's degree from an accredited college or university or be a Certified Administrative Professional by the International Association of Administrative Professionals from an accredited institution of higher education

At least three years of increasingly responsible administrative assistant experience

At least two years of executive administrative experience

Administrative experience in higher education or a similar environment

Experience in University of Arkansas programs / systems

Knowledge, Skills & Abilities :

Knowledge of research and analysis techniques and methods

Knowledge of work-related subject area

Knowledge of computers and software applications

Effective oral and written skills

Excellent organizational skills and strong attention to detail

Intermediate skills with virtual meeting platforms and Microsoft Office Suite including Word, Excel, PowerPoint, Teams, and Outlook

Ability to commitment to quality and integrity

Proven ability to handle complex and sensitive functions with discretion

Ability to prepare, present, and review oral and written information and reports

Ability to research and analyze related work program information.

Ability to develop, recommend, interpret, and apply policies and procedures

Ability to plan, organize, and direct the work of others

Additional Information :

Salary Information :

51,021 (Commensurate with education and experience)

Required Documents to Apply :

Cover Letter / Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents :

Proof of Veteran Status

Recruitment Contact Information :

Tia King

Special Instructions to Applicants :

Pre-employment Screening Requirements :

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and / or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity :

N / A

Frequent Physical Activity :

N / A

Occasional Physical Activity :

N / A

Benefits Eligible :

Salary : $51,021