What are the responsibilities and job description for the Clerical Assistant 2 position at Slippery Rock University?
Provide secretarial/clerical support for the Office for Inclusive Excellence (OIE), and all office staff, which includes:
1. Provide receptionist duties which include answering the telephone, greeting visitors, directing students and visitors to the appropriate person or department within The Suite, correspondence, complete forms, create mailing labels, create and support databases for assessment, email with attachments, copy, collate, bulk mailing, sort and distribute mail, lamination, maintain working file system, and schedule appointments for professional staff using Outlook
2. Approve work hours in E-time for graduate students, student employees and peer mentors
3. Record, prepare, and reconcile departmental credit card monthly payments
4. Use SourcePoint for creating purchase requisitions, monitoring purchase orders, and Stores orders
5. Create and submit telephone, computer, facilities and planning work orders, and room reservations
6. Support special projects/events including OIE Multicultural Graduation Celebration and Jump Start Week and all associated activities (including, but not limited to monitoring the student application process, ordering food, creating certificates, and written and verbal communication with students)
7. Monitor and procure office supplies and equipment
8. Assist in the creation and maintenance of SharePoint and Teams sites
9. Assist in reporting and monitoring all budgets within OIE
10. Coordinate travel arrangements and reservations: State vehicle and Enterprise vehicle rental reservations, lodging, conferences, registration fees, preparation and submission of travel paperwork
11. Screen, hire, train, and supervise undergraduate student employee(s)
12. Assist in the preparation of quarterly reports
13. Attend meetings and trainings with other university offices and staff as required
14. Serve on university committees as invited or appointed
15. Participate in professional development activities
16. Assist with Week of Welcome and Homecoming preparation and implementation as needed
17. All other duties as assigned
1. Provide receptionist duties which include answering the telephone, greeting visitors, directing students and visitors to the appropriate person or department within The Suite, correspondence, complete forms, create mailing labels, create and support databases for assessment, email with attachments, copy, collate, bulk mailing, sort and distribute mail, lamination, maintain working file system, and schedule appointments for professional staff using Outlook
2. Approve work hours in E-time for graduate students, student employees and peer mentors
3. Record, prepare, and reconcile departmental credit card monthly payments
4. Use SourcePoint for creating purchase requisitions, monitoring purchase orders, and Stores orders
5. Create and submit telephone, computer, facilities and planning work orders, and room reservations
6. Support special projects/events including OIE Multicultural Graduation Celebration and Jump Start Week and all associated activities (including, but not limited to monitoring the student application process, ordering food, creating certificates, and written and verbal communication with students)
7. Monitor and procure office supplies and equipment
8. Assist in the creation and maintenance of SharePoint and Teams sites
9. Assist in reporting and monitoring all budgets within OIE
10. Coordinate travel arrangements and reservations: State vehicle and Enterprise vehicle rental reservations, lodging, conferences, registration fees, preparation and submission of travel paperwork
11. Screen, hire, train, and supervise undergraduate student employee(s)
12. Assist in the preparation of quarterly reports
13. Attend meetings and trainings with other university offices and staff as required
14. Serve on university committees as invited or appointed
15. Participate in professional development activities
16. Assist with Week of Welcome and Homecoming preparation and implementation as needed
17. All other duties as assigned
Minimum Qualifications
Six months as a clerical assistant 1 or any combination of six months clerical experience and training. A successful interview is required.
Preferred Qualifications
Experience in the following areas preferred: Microsoft Office and database management; web maintenance; budget maintenance and use of SAP program; experience with SourcePoint; developing and maintaining a filing system; ordering and maintaining office supplies; and working with diverse populations. Excellent written and verbal communication skills and the ability to multi-task are also preferred.
Posting Detail Information
Posting Date
03/05/2025
Closing Date
03/19/2025
Open Until Filled
No
Notice of Non-Discrimination
Slippery Rock University of Pennsylvania does not discriminate on the basis of race, color, gender, sexual orientation, national origin, religion, age, disability, age/or veteran status in its programs or activities in accordance with Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Chief Human Resource Officer
008 Old Main Building
104 Maltby Avenue
Slippery Rock University
Slippery Rock, PA 16057
724.738.2016
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Chief Human Resource Officer
008 Old Main Building
104 Maltby Avenue
Slippery Rock University
Slippery Rock, PA 16057
724.738.2016
Respect for Individuals in the Community
Slippery Rock University provides an environment that respects, encourages, and promotes the talents and contributions of all. Slippery Rock University values a community with a shared sense of purpose, where people demonstrate mutual respect and appreciation. Slippery Rock University values diversity that honors and includes all persons regardless of age, creed, disability, ethnic heritage, gender, gender identity, race, religion, sexual orientation, or socioeconomic status in academic and extracurricular endeavor, in the working environment, and in the daily life of the university community.
Special Instructions to Applicants
Employees in the classification of regular clerk typist 2 requesting a lateral transfer must apply to this position by March 12, 2025.
