Contract Administrator

Job Description

Job Description

Company Overview

Smart City Telecom is a full-service telecommunications company that has been serving the residents and businesses of Celebration, Lake Buena Vista, and Bay Lake, Florida since 1969 and we're now expanding our service to the greater Central Florida market. With a deep heritage in delivering solutions, with a top-down commitment to customer satisfaction, Smart City Telecom provides cutting-edge Internet and voice services that are unrivaled in the industry.

While Smart City Telecom is continuously updating our products and services to make sure that we deliver the highest quality, we continue to live by the core values upon which we were founded. Above all else, we operate with integrity without compromise – we deliver what we say we will deliver, and we do right by all our customers, business partners, and vendors.

We are committed to recruiting, developing, rewarding, and retaining the best possible candidates in the workforce. We strive to assist our team members in accomplishing both individual and overall organizational goals. We provide a work environment where people can drive results, develop, and grow their careers. We recognize the individuality of each of us and we are on a mission to create a workplace where you can grow and succeed. At Smart City Telecom, we stand for integrity, efficiency, problem solving, equity, and character in all our relationships and interactions. Our focus is on promoting growth, accountability, and empowerment in the company.

Job Summary

The Contract Administrator is a highly organized individual contributor responsible for preparing, reviewing, and tracking contracts, agreements, amendments, and statements of work. Ensures compliance with company policies, obtains signatures, distributes fully executed contracts, and maintains organized records of all contracts and related documentation to facilitate easy access and retrieval when necessary.

Responsibilities

Responsibilities and essential job functions include but are not limited to the following :

• Draft nondisclosure agreements, master agreements, work authorizations, statements of work, and other agreements using company templates.
• Conduct legal review of customer sales agreements and track customer sales agreements through all phases of the contract lifecycle management process including sending agreements for signing.
• Ensure contracts are signed and saved in the company’s contract management system.
• Monitor and track upcoming contractual actions and deadlines.
• Provide ongoing assistance to team members in the administration of contractual agreements.
• Draft and prepare correspondence and reports for team members, management, vendors, subcontractors, and customers and perform other administrative support work as needed.
• Respond to internal and external requests for certificates of insurance.
• Request and review certificates of insurance from vendors and subcontractors to insure company’s requirements are met.
• Assist in collecting and reviewing information from the business units as part of the annual casualty and property insurance renewal process and annual insurance premium audit.
• Perform other duties and special projects as required.

Qualifications – The ideal candidate for this position will demonstrate :

Working Conditions

Other Requirements

Benefits Include (Full-Time Team Members)

Background Screening : As part of our standard hiring process for new employees, employment with Smart City will be contingent upon successful completion of a pre-employment drug screening, background check, and motor vehicle check. Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis. Smart City is an E-Verify employer.

Equal Employment Opportunities : Smart City is committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments, or training.

Disclaimers :

The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Please be advised that Smart City does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Smart City, they are not for employment with us but may relate to another company with a similar name.

NO OUTSIDE AGENCIES

Smart City is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Smart City via-email, the Internet or in any form and / or method without a valid written Statement of Work in place for this position from Smart City HR / Recruitment will be deemed the sole property of Smart City. No fee will be paid in the event the candidate is hired by Smart City as a result of the referral or through other means.