Project Coordinator/Admin

$50K - $56K / yr

Full-time

Vision, medical, dental

We are seeking a Project Coordinator to support our multifamily and commercial departments. As the Project Coordinator, you will organize and manage subcontractor project activities and records to support our regional project managers.

Responsibilities

· Prepare Subcontractor packets and retrieve executed documents.

· Manage and maintain subcontractor certificates of insurance and W-9s.

· Typing, filing, emailing, and scanning various documents.

· Assist the project management team with timely coordination of onsite field equipment, subcontractor agreements, invoice processing, change orders, subcontractor notices, project closeouts, and end-of-project surveys.

· Organize and manage both hard copy and electronic file documents on the company server.

· Schedule and participate in project meetings by providing up-to-date project feedback.

· Prepare and provide project safety books and close-outs to the project onsite point of contact.

· Timely gather, calculate and submit subcontractor-certified payrolls into external web portals.

· Provide backup support to the estimating department in mailing submittals and drawdowns.

· Collaborate with the office team in planning company events.

· Other duties as assigned, including but not limited to backing up others in the office as necessary.

Minimum Qualifications:

· Reliable, motivated, organized, and detail-oriented individual.

· Ability to switch gears at a moment’s notice without losing sight of priorities.

· Can work independently to meet deadlines with minimal supervision.

· Excellent communication and follow-up skills.

· A quick study to become familiar with various projects and timelines.

· Working knowledge of Microsoft Office, Excel, and Google Suite.

· Minimum of a year exp. in a busy construction office setting.

· Proficient math skills.

· Bilingual, Spanish.

Since this is an in-office position, only local candidates will be considered. Business hours are Monday through Friday, 8:30 a.m. to 5:30 p.m. Benefits include group health, dental, vision, voluntary AD&D, 401K, PTO, and paid holidays. Must be able to work in the U.S. without sponsorship, have reliable transportation, a valid and unrestricted driver's license, and pass a background check. Only local candidates will be considered since this is an in-office position.

Smart Corporation, Inc. is an Equal Opportunity Employer. Recruiters, please do not contact us regarding this job opening with unsolicited services or offers.

Our mission is to be the premier provider of superior painting and construction services by consistently improving the quality of the work and adding value for our clients through innovation, foresight, and consistent performance.

We conduct business according to our core values of profit, relationships, integrity, dedication, innovation, and family. When responding to this post, please include your resume and wage requirements. To learn more about our company, please visit our website: https://paintingsmart.com.