Office Manager

Smart Data Solutions, a leading provider of data management, claim routing and workflow solutions to health plans and TPAs, is looking for an Office Manager to join our team!

What you’ll be doing?

• Oversee day-to-day office activities as main point of contact. Greets and directs visitors and clients.
• Ensure office efficiency by maintaining common areas, including stocking and maintaining inventory of supplies and office equipment.
• Ensure office efficiency by organizing procedures, handling correspondence, and managing file systems.
• Manage visitor registration and facility management, including leadership and client visits.
• Acts as liaison with outside contractors needed to resolve office specialized problems and service appointments.
• Assist Finance with expense reporting and vendor management.
• Assist HR with recruitment-based tasks such as, screening resumes, scheduling interviews, and coordinating onboarding and offboarding, all while ensuring compliance with HR policies and procedure.
• Assist HR and leadership with office-related projects, including facility projects/assignments, company events, and employee activities.
• Assist Compliance on audits and managing policy and procedures.
• Assist executive assistant on administrative support for leadership team.
• Ability to lift up to 30 pounds.
• Perform other duties as assigned.
  
  

The duties set forth above are essential job functions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

What we’re looking for?

Required Skills

• Proven experience as an office manager or other relevant administrative support experience
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Excellent verbal and written communication skills
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
  
  

Location: This position is located in our Eagan, MN office. This role is in-office 5 days a week.

Why this is the company for you?

Top Benefits & Perks

• A company culture that is authentic, innovative, and collaborative! Our most powerful strength is our people! We build impactful solutions for our customers - their success is our success!
• A professional development and growth-oriented workplace
• Generous benefits including, health insurance, short-term, and long-term disability
• 401(k) with a company match to provide a better future in your retirement years
• A flexible environment with a competitive paid time off package; including vacation, holiday, give-back day, and a floating day
  
  

Who is Smart Data Solutions?

Smart Data Solutions (SDS) is a technology leader in healthcare process automation and interoperability. As a strategic partner, SDS helps clients digitally transform their operations, delivering tangible value through reduced costs, streamlined workflows, and an improved customer experience. With data, AI, and automation at its core, SDS provides solutions in Digital Mailroom and Data Capture, Clearinghouse, Intelligent Medical Records, Prior Authorization and Claim Operations. Trusted by over 500 clients—including multiple Blue Cross Blue Shield plans, regional health plans, TPAs, providers, and healthcare partners—SDS streamlines complex front, middle, and back-office operations.

Smart Data Solutions is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.