What are the responsibilities and job description for the Office Assistant position at Smart Start Academy?
Smart Start Academy is dedicated to providing high-quality early childhood education in a nurturing and supportive environment. We are seeking a motivated and organized Office Assistant to join our team and support the smooth operation of our center. This position involves managing office tasks, supporting staff, maintaining records, and providing excellent customer service to parents, staff, and children. The ideal candidate will be organized, detail-oriented, and have a passion for early childhood education.
Key Responsibilities:
- Administrative Support:
- Manage front desk operations, including answering phones, greeting visitors, and handling inquiries.
- Maintain accurate and up-to-date records, including student files, attendance records, and staff files.
- Coordinate and schedule appointments, meetings, and events.
Communication:
- Communicate effectively with staff, parents, and external agencies.
- Distribute newsletters, announcements, and other communication materials.
Financial Management:
- Handle billing and invoicing for tuition and other fees.
- Manage petty cash and reconcile accounts.
- Assist with budget preparation and monitoring.
Enrollment and Registration:
- Ensure all necessary documentation is completed and filed appropriately.
Office Management:
- Order and maintain office supplies and equipment.
- Ensure the office area is clean, organized, and welcoming.
- Oversee maintenance and repair of office equipment.
Compliance and Record Keeping:
- Ensure compliance with all local, state, and federal regulations.
- Maintain confidentiality of all records and information.
- Prepare and submit required reports and documentation.
Support to Staff:
- Assist teachers and staff with administrative tasks as needed.
- Coordinate staff schedules and handle substitute arrangements.
- Support the onboarding process for new staff members.
Qualifications:
- High school diploma or equivalent
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and multitasking skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Friendly and professional demeanor.
Physical Requirements:
- Ability to sit for extended periods.
- Ability to lift and carry office supplies and equipment as needed (up to 20 pounds).
Work Schedule:
- Part-Time 32 Hours Weekly, Monday to Friday
- Hours of Operation: 1:00pm - 7:30pm
