What are the responsibilities and job description for the Executive Administrative Assistant position at smartrent?
Who We Are
Founded in 2017, SmartRent, Inc. (NYSE: SMRT) is the leading provider of smart home and property operations solutions for the rental housing industry.
We’re doing big things in the proptech world! SmartRent has been recognized as a winner of HousingWire’s Tech100 Real Estate awards in 2021, 2022, and 2023 for the most innovative tech company serving the mortgage and real estate industries; named on Deloitte’s 2023 Technology Fast 500™ list of fastest-growing companies —and we’re just getting started.
Job Description
The Executive Administrative Assistant will provide high-level administrative support to the Executive Administration Director and SmartRent's senior executives.
Responsibilities
- Provide high-level administrative support and assistance to the Executive Administration Director and/or other assigned leadership staff.
- Act as the primary liaison between internal and external contacts when coordinating meetings and events.
- Partner closely with each executive to ensure they are well informed of upcoming commitments and responsibilities, and following up as needed.
- Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
- Respond to and resolve administrative inquiries and questions.
- Manage all activities including calendar, travel, expenses, events, including international and domestic travel, accommodations, and trip logistics.
- Communicate professionally with senior executives, investors, and clients.
- Be flexible and move from strategic to tactical tasks as requirements change.
- Build, update, manage, coordinate and edit PowerPoint presentations needed to support the executives and/or their teams.
- Provide a bridge for smooth communication between the CEO's office and internal departments and external stakeholders demonstrating leadership to maintain credibility, trust, and support with senior staff.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
- Plans, coordinates, and ensures the CEO's schedule is followed and respected.
- Prepare agendas and schedules for meetings.
- Perform other duties as required.
Required Qualifications
- 5-8 years of experience as an executive assistant or directly supporting C-level staff.
- Ability to prioritize executives’ priorities; able to manage multiple projects simultaneously.
- Time management and ability to meet deadlines.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Ability to work independently.
- Problem-solving and decision-making skills.
Preferred Qualifications
- Bachelor’s degree and 6 years of direct experience in a fortune 5000 tech company.
- Proven experience of reporting directly to the CEO or SVP/EVP for mid-size companies.
- Proven experience as “gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO and other executives’ time.
- Proven experience of planning, coordinating, and ensuring the CEO and other executives’ schedules were followed and respected.
#LI-Onsite
We Put Our Employees First
We offer a comprehensive and competitive benefits package designed to support your well-being and future. For our US employees, this includes medical, dental, vision, and life insurance with low deductibles and 75–100% employer contributions. We also provide flexible and generous PTO (because we know how important work-life balance is), a competitive 401(k) with employer contributions, paid parental leave, discounted insurance plans for pets and legal services and an employee stock purchase plan to help you invest in your future.
You’ll fit right in if you:
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Do the hard work and go out of your way to deliver excellence
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Own outcomes and learn from your mistakes
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Are a collaborative and supportive team player—win or lose, you lift others up
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Value authenticity, diverse perspectives, and inclusion in the workplace
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Have a passion for smart tech and the real estate industry
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