What are the responsibilities and job description for the Shipping & Inventory Coordinator position at SMBSC?
Summary of position:
The Shipping & Inventory Coordinator supports Southern Minnesota Beet Sugar Cooperative (SMBSC) by serving as the super user for the Sugar Trax shipping system. The S&IC helps SMBSC reach its mission by (1) monitoring and verifying Sugar Trax operations, (2) coordinating sugar shipments, and (3) performing tie outs to ensure proper reporting.
Essential Functions:
Sugar Trax
- Monitors and verifies operation of Sugar Trax; reports program issues to Sugar Warehouse Manager or the Information Systems Department
- Serves as the Sugar Trax super user; assists warehouse staff with corrections and training as needed; answers employee questions as needed
- Works with the shipping analysts to monitor sugar order progression; ensures orders are completed on time and to the customer’s specifications
- Monitors Sugar Trax information and performs checks of systems and data to reduce errors
- Completes shipping sheet within Sugar Trax to ensure proper data load into the Factory Manager software
Sugar Shipment Coordination
- Coordinates all rail cars entering SMBSC property, which includes sugar and molasses as well as other necessary materials for operations such as coal
- Works with security to coordinate documents for proper transportation on and off the SMBSC site
Co-Products
- Updates shipment information for Co-Products in Midwest Agri Commodities system I-connect
- Daily input of analysis for co-product shipments
Daily reconciliation of co-products shipped in I-connect and Fact Ops
Accounting responsibilities
- Performs the daily, monthly, and yearly tie outs of SMBSC products; collaborates with accounting to ensure proper reporting
- Reviews customer and vendor invoices; clarifies and resolves discrepancies
Core Competencies and Skill Requirements:
- Broad understanding of accounting and inventory
- Knowledge of appropriate debits and credits
- Familiarity with auditing information to ensure accuracy
- Ability to perform mathematical computations such as adding, subtracting, multiplication, division, percentages, and fractions to quantify and report information
- Demonstrated critical thinking skills
- Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Excellent written and oral communication skills
- Ability to demonstrate superior interpersonal skills needed for working with a variety of knowledge levels including customers, customer service representatives, employees, and managers
- Ability to have a high attention to detail
- Proficient in Microsoft Office
- Ability to create and use macros, conditional lists, pivot tables, and look up functions to import, export, sort, and analyze data in Microsoft Excel
- Ability to create and edit documents in Microsoft Word
- Familiarity and comfort using Microsoft Outlook, Access, and PowerPoint
- Strong work ethic
- Ability to manage multiple priorities, produce excellent work results and follow through on commitments
- Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
- Ability to work overtime as required
- Commitment to safety
- Ability to work in a responsible, safe manner by adhering to SMBSC’s safety protocol
Required Education and Experience:
Three to five years of accounting experience
- Experience working in transportation, shipping, or logistics is preferred