Project Control Coordinator

Job Summary:

The Project Controls Coordinator at SMC Infrastructure Solutions (SMCiS) plays a key role in supporting the Project Management (PM) team by ensuring accurate project setup, compliance and smooth close out. Reporting to the Accounting Manager, this position is responsible for managing the administrative and financial aspects of projects, coordinating with stakeholders (internal and external), and ensuring adherence to company policies and contractual obligations. The Project Controls Coordinator helps maintain efficient workflows and supports successful project execution by bridging the operational needs of the PM team with financial oversight.

Key Responsibilities:

Project Setup and Administration:

• Collaborate with the PM team to set up projects in the company’s project management and accounting systems, ensuring accurate input of budgets, schedules, and resource allocations.
• Maintain project records, including contracts, change orders, and other key documentation.
• Assist in creating and maintaining project templates and workflows, to streamline setup and reporting processes.

Contract Management:

• Track key contract terms, deliverables, and milestones, providing updates to the PM team and Accounting Manager.
• Coordinate with the PM team to address and resolve any discrepancies or issues related to project contracts.

Compliance and Reporting:

• Monitor projects for compliance with internal policies, regulatory requirements, and client expectations.
• Prepare and distribute status reports to stakeholders, highlighting risks or areas of concern.
• Support audits and reviews by maintaining accurate and accessible documentation.

Financial Oversight and Support:

• Assist the Accounting Manager with tracking project costs, budgets, and invoicing, ensuring financial accuracy.
• Reconcile project financials to identify discrepancies and report to stakeholders.
• Coordinate with the PM team to update project expenses and resource needs.

Team Coordination and Communication:

• Serve as the primary liaison between the Accounting Manager and PM team, ensuring alignment on project priorities and financial requirements.
• Facilitate effective communication between departments to address project needs and resolve issues promptly.
• Support training and onboarding for PM team members on compliance and project controls processes.

Qualifications:

Education and Experience:

• BBA, Accounting, Project Management, or a related field preferred (Equivalent work experience considered).
• 2 years of experience in project controls, contract administration, or a related field.
• Experience in the telecom, infrastructure, construction, or services industry is a plus.

Skills and Competencies:

• Strong organizational skills with attention to detail and the ability to manage multiple projects simultaneously.
• Proficiency in project management and accounting systems (e.g., MS Project, Sage, or similar tools).
• Excellent verbal and written communication skills, with the ability to collaborate effectively across teams.
• Basic knowledge of contract management and regulatory compliance processes.
• Advanced proficiency in Microsoft Excel and other analytical tools.

Key Performance Indicators (KPIs):

• Accuracy and timeliness of project setup and reporting.
• Adherence to contractual and compliance requirements.
• Stakeholder satisfaction with project controls support and communication.

Work Environment:

• Office-based with occasional travel to project sites or client meetings as needed.
• Fast-paced and collaborative environment requiring adaptability and proactive problem-solving.