AP Specialist & Expense Coordinator

Smile Partners USA is a leading Dental Service Organization (DSO) dedicated to providing exceptional administrative support and resources to dental practices across the United States. With a network of 100 offices, we are committed to delivering high-quality dental care while maintaining operational efficiency and financial sustainability. We are a fast-paced PE backed organization with a focus on growth.

Job Overview: We are seeking an Accounts Payable Specialist and Expense Coordinator to add to our Accounting team. This role will work cross-functionally through supporting the accounts payable and expense reporting processes ensuring accuracy, timeliness and compliance with company policies. The ideal candidate will be detailed oriented and enjoy working in a fast-paced environment. This role is critical in maintaining strong vendor relationship and supporting the organization’s financial health by managing outgoing funds, addressing discrepancies and ensuring compliance with company processes and policies.

Responsibilities Include:

• Ensure accuracy of vendor invoices and posting them to our Accounting System (Sage Intacct) with proper coding and approval
• Assist with acquisitions integration specific to the financial transition of new dental practices to ensure all bills are received and processed at our Practice Support Center
• Update vendor information and payment terms as needed
• Daily problem resolutions with our vendors and dental offices
• Assist with Corporate Credit card payments and the reconciliation process
• Assist with the management of our Expense Reporting System through a detailed review of employee expense report submissions and ensuring compliance with corporate policies
• Verify accuracy of accounting treatment for all expense reporting transactions
• Facilitate reminders to ensure timeliness of expense reporting
• Support employee credit card administration and ensure proper setup on the employee expense reporting system

Job Requirements:

• Minimum 2 years of general accounting or accounts payable experience
• Associates Degree or higher in Accounting or Finance or relevant work experience
• Ability to work independently and as part of a team
• Exceptional problem-solving skills
• Ability to use professional judgement to escalate matters when necessary
• Positive attitude, team player
• Intermediate to advanced Microsoft office skills

Benefits:

• Competitive salary and employee benefits
• Comprehensive health and dental benefit package
• Opportunities for professional development and advancement within a growing organization
• Collaborative and supporting work environment with focus on work hard – play hard

If you'd like to work in a quality environment with a flexible schedule, grow your skills and have a positive attitude, we'd encourage you to apply now!