What are the responsibilities and job description for the Senior Registrar position at Smith Chason College?

JOB TITLE : Senior Registrar

STATUS : Full Time

TYPE : On-Campus

REPORTS TO : Campus Director / Regional Registrar Manager

PURPOSE :

The Registrar is responsible for the maintenance and integrity of each individual student record that includes the admissions information, scheduling, attendance, grading, tuition payments, and counseling(s). The individual in this role must create and maintain collaborative working relationships with campus leadership, faculty, and staff. The Registrar supports Smith Chason College programs and policies as established by federal, state, administrative, and academic entities. The Registrar also acts as a central communication resource for academic and policy information related to student records and management.

EDUCATION / QUALIFICATIONS / COMPETENCIES :

3-5 years experience as a higher education Registrar
Bachelor's degree preferred
Proven leader with business administration experience required
Strong interpersonal, oral, and written communication skills; capable of reading, writing, and speaking the English language clearly and understandably
Demonstrated understanding of the application of technology to deliver Records and Registration services
A positive attitude and ability to plan and adapt to change, results-oriented
Strong technical skills including computer applications / programs, internet research, database management, and analytical skills; the ability to quickly learn new software programs as needed
Ability to prioritize, multi-task, perform well under pressure, and meet deadlines

OVERALL RESPONSIBILITIES :

Maintain accurate, up-to date records of student academic and attendance performance

Post final student grades, reports or awards on time as per school policy

Actively participate in meetings and training programs as required

Provide back-up for records and registration services, including registering students, issuing transcripts, answering phones, scanning, reporting grades and working special events

Evaluate transfer credits

Audit Proof of Graduation (high school diplomas, GEDs, home school documents, degrees)

Create the Master Schedule each new quarter in partnership with Regional Registrar Manager

Create academic file for each student and keep up to date regularly

Enroll students into the appropriate classes each quarter

Provide student schedules

Provide students with requested verification letters

Follow FERPA regulations

Treat students with fairness, respect, impartiality, and objectivity

Provide confidential guidance to all students that have outside factors that may interfere with their studies

Maintains organized, complete and audit ready student files

Ensure students meet graduation requirements

Keep current on all programs offered and continually seek to enhance program / school knowledge

Collaborate with other departments in a positive and productive manner to ensure a student-first environment

Access, maintain, and provide accurate reports as requested by campus leadership

Additional duties as assigned by Campus Director / Regional Registrar Manager

PHYSICAL REQUIREMENTS / WORKING CONDITIONS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to stand and / or sit for prolonged periods of time

Can independently move objects up to 25 lbs

Sufficient hand, arm, and finger dexterity to operate a computer keyboard, other office machinery, and perform repetitive motions

Must have sufficient hearing and speaking ability to communicate in person or on the phone / computer with others

CULTURE OF CARE :

Culture of Care is our commitment to create a supportive environment in which every student can achieve their educational and career goals. Culture of Care encourages one-on-one relationships that focuses on the student and their wellness. This includes understanding the student's complex lives and creating a community where everyone feels welcomed by :

Creating a sense of community in all interactions and communications with students

Identifying problem areas and offering assistance

Opening safe conversations for cooperative solutions

Holding students to standards and goals that will ultimately make them successful in their careers

Salary Description

60,000 - $70,000 annually

Salary : $60,000 - $70,000

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