What are the responsibilities and job description for the Billing Operations Coordinator position at Smith & Meadows, LLC?
We are seeking an experienced Law Firm Financial Administrator to join our team at Smith & Meadows, LLC.
The Law Firm Financial Administrator will be responsible for managing the full billing cycle, client financial interactions, and account reconciliations, ensuring accuracy and efficiency in all financial operations.
Key Responsibilities:
- Managing the full billing cycle, including invoice preparation, tracking, and collections;
- Processing and maintaining client retainers, trust accounts, and settlements in compliance with legal and ethical guidelines;
- Addressing client inquiries regarding billing, payments, and account statements with professionalism and clarity;
- Ensuring accurate recording of attorney billable hours, expenses, and disbursements;
- Working closely with attorneys and support staff to ensure timely and accurate invoicing;
The Law Firm Financial Administrator will also be responsible for:
- Reconciling client accounts, monitoring outstanding balances, and following up on overdue payments;
- Processing payments, including checks, electronic transfers, and credit card transactions;
- Maintaining organized financial records and documentation for auditing and compliance purposes;
The ideal candidate will have a Bachelor's degree in Accounting, Finance, Business Administration, or a related field, and 1 years of experience in law firm billing, finance, or accounts management. Proficiency in legal billing software, advanced Excel skills, and strong attention to detail and problem-solving abilities are required. Excellent communication and client service skills are essential for this role.
