Administrative Assistant/Residential Construction Administrator

Administrative Assistant/Residential Construction Administrator

Smith’s Waterproofing is looking to hire an Administrative Assistant/Residential Construction Administrator with experience working in the construction industry.

We are looking for a competent Administrative Assistant to help with the organization and running of the daily administrative operations of the company as well as assisting the residential Estimators, Project Managers and Foremen. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion.

Responsibilities:

• Answer and direct phone calls and reply to telephone or face-to face inquiries swiftly and professionally.
• Take accurate notes of phone messages and promptly deliver to proper recipients.
• Write and respond to general company email inquiry’s, correspondence memos, letters, faxes, and forms.
• Receive and distribute mail and deliveries.
• Maintain the office condition and arrange necessary repairs.
• Maintain office supplies and order as necessary.
• Maintain general office documentation, templates and contact lists.
• Assist in the preparation of residential proposals.
• Review approved residential proposals and follow up on scheduling customer jobs.
• Confirm all scheduled work.
• Prepare all necessary documentation for scheduled work.
• Responsible for billing residential customers using Quickbooks and following up on payments.
• Receive residential customer payments.

Qualifications

• Minimum of 7 years experience working as an administrative assistant or comparable position.
• Minimum of 2 years experience serving in an administrative assistant position or equivalent supporting role in the construction industry.
• Minimum of 1 year Quickbook experience.
• Self-starter with ability to multi-task, remain organized and prioritize daily tasks and projects.
• Excellent customer skills over the phone and in person, both with customer and all inhouse personnel.
• Dependable and punctual.
• Proficient knowledge of Microsoft Office.
• Detail oriented, organized, pays close attention to detail.
• Must have excellent written and verbal communication skills.

Education

• High School Diploma or equivalent

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Construction Administration: 2 years (Preferred)

Work Location: In person

Salary : $20 - $23