What are the responsibilities and job description for the Administrative Assistant position at Smithfield Foods, Inc.?
Job Summary:
The Transportation Coordinator assists the Transportation department by providing support for Growers, Company, and Toll Mills. Key responsibilities include coordinating efforts for scheduling and dispatching of feed, tracking and analyzing data to improve feed accuracy and reduce emergency feed outages, and maintaining documentation and reports.
Core Responsibilities:
The Transportation Coordinator assists the Transportation department by providing support for Growers, Company, and Toll Mills. Key responsibilities include coordinating efforts for scheduling and dispatching of feed, tracking and analyzing data to improve feed accuracy and reduce emergency feed outages, and maintaining documentation and reports.
Core Responsibilities:
- Create purchase orders and check requests for transportation.
- Create work orders and monitor escalations for transportation.
- Update, file, and distribute transportation reports.
- Track, analyze, and communicate with Toll mills to improve feed accuracy.
- Track, analyze, and communicate with Toll Mills to reduce emergency feed outages.
- Communicate with Toll mills concerning open and confirmed orders.
- Review reports and make corrections for accurate shrink control.
- Serve as a point of contact for growers and internal customers.
- Oversee site documentation, including communication, tracking, updating, and providing feedback to resolve outstanding issues.
- Maintain data collection and graphing for monthly reports and presentations.
- Promote team concept among employees and contribute to quality performance.
- Order parts, process invoices, maintain inventory for TMT Truck Maintenance.
- Backup for driver setup, month-end inventory, usage, and reporting for Fuel Island.
- Maintain and update Safety & Food Safety SOPs, Training records, and perform annual revisions to chemical lists, HIRA documents.
- Prepare meeting agendas, plan, and coordinate food for team meetings and special events.
- Collect, prepare, and maintain Huddle TV communication.
- Input Safety Near Misses and site documentation for transportation.
- Reconcile petty cash reimbursement and order uniforms for staff as directed.
- Backup for Feed Logistics Coordinator.
- Backup for Logistics Specialists - PTO Coverage, feed recovery transactions, etc.
- Perform all other duties assigned by the supervisor.
- Minimum: High School Diploma or equivalent with at least 4 years of experience in business or customer service.
- Preferred: Associate's degree and 2 years of experience in business support or customer service.
- Experience providing administrative support to managers in a large multi-national company is preferred.
- Detail-oriented, organized, with ability to successfully multitask and think differently to drive innovative ideas.
- Positive, tenacious attitude; strong verbal and written communication, and project management skills.
- Outstanding interpersonal skills and preference for collaboration with proven success working with others.
- Solid typing, grammar, spelling, and proof-reading skills.
- Tight-lipped discretion at all times.
- Discretion, good judgment, adaptability, and versatility.
- Proficiency in MS Office: EXCEL, PowerPoint, Outlook.
- Ability to work well with others in a fast-paced, dynamic environment.
- Ability to be respectful, approachable, and team-oriented while building strong working relationships and a positive work environment.
