What are the responsibilities and job description for the Supervisory Facility Operations Specialist position at Smithsonian Institution?

Summary

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Smithsonian Institution's Office of Facilities Management (FM), Office of Facilities Management and Reliability (OFMR). SI facilities and properties house about 6,500 employees and attract over 30 million visitors annually in the Metropolitan Washington area, New York City, Maryland and Panama.

This job is open to

Internal to an agency

Current federal employees of the hiring agency that posted the job announcement.

Clarification from the agency

Current Smithsonian Institution Internal Employees / Agency Employees Only may apply including current Smithsonian Institution employees with Federal career / career-conditional status or eligibility.

More than one selection may be made from this announcement.

Duties

The Supervisory Facility Operations Specialist is responsible for providing leadership, direction, planning, management and administration of complex facilities management, operations and maintenance functions within a zone.

In this position, you will :

Plan, direct, oversee, evaluate and adjusts the work of the zone through subordinate supervisors and / or managers.

Perform a wide and complex range of technical and administrative building and facilities management services, including custodial and laborer services; operation, planned (predictive and preventive) and unplanned routine maintenance and repair of building systems (including heating, ventilating, air conditioning, electrical, painting, structural and plumbing), support for special events, pest control, snow removal, and agreed-upon exhibit or program support.

Develop or lead the development, evaluation and improvement of Smithsonian-wide standards, policies, plans and programs (such as Smithsonian-wide policies or standards for maintenance practices in historic facilities, cleaning and rigging operations used with certain kinds of museum collections, or policies and processes for monitoring, analyzing and measuring organizational performance related to facilities operations and maintenance).

Advise Building Director(s), occupants and OFMR and serves as liaison with other SF organizations on facility planning and management issues including construction, renovation, safety, space management, facility management policy, and maintenance.

Develop, implement, control and identify potential problems related to safety programs; coordinates and reviews the overall safety program for the zone and ensures effectiveness of safety initiatives, programs, policies, practices and procedures.

Develop, coordinate and monitor the budget of the zone. Participates in justifying manpower and dollar resources.

Assure that subordinate supervisors effectively carry out their personnel management responsibilities and administers a variety of policies to achieve management objectives in such areas as labor-management relations, employee development and training initiatives, diversity, and equal employment opportunity.

Requirements

Conditions of Employment

Requires career / career-conditional status or eligibility.

Males born after 12 / 31 / 59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Qualifications

Experience : You qualify for this position if you have one year of specialized experience equivalent to at least the GS-13 level in the Federal Service. For this position specialized experience is defined providing leadership, direction, planning, management, and administration of complex facilities management functions for multiple facilities, including leased spaced with specialized requirements for art and artifacts.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and / or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Additional information

This position is not included in the bargaining unit.

Current or Former Political Appointees : Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment :

Position title;

Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);

Agency; and,

Beginning and ending dates of appointment.

Recruitment Incentive : Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note : This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same / similar positions within the location(s) identified in this announcement.

Benefits

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health / life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at https : / / www.si.edu / OHR / benefits for a complete description.

Flexible Spending Accounts - https : / / www.fsafeds.com /

Health Insurance - http : / / www.opm.gov / insure / health / index.asp

Leave - http : / / www.opm.gov / oca / leave / index.asp

Life Insurance - http : / / www.opm.gov / insure / life / index.asp

Long Term Care Insurance - http : / / www.ltcfeds.com

Retirement Program - https : / / www.opm.gov / retirement-services /

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria :

Skill in directing building management and facilities operations and maintenance functions for a large complex building or a complex of buildings.

Knowledge in building management and facilities maintenance operations including facilities with heavy public visitation facilities which must be maintained within exacting environmental conditions and facilities of historic or monumental nature.

Ability to manage and supervise a diverse, multi-skilled workforce.

Ability to develop building management systems and policies for producing scheduling, work prioritization, work process and resource planning.

Ability to communicate effectively to build cooperative relationships, negotiates solutions, provide customer service and gain acceptance of plans.

Important Note :

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

You may preview questions for this vacancy.

Benefits

Please see Benefits at https : / / www.si.edu / OHR / benefits for a complete description.

Flexible Spending Accounts - https : / / www.fsafeds.com /

Health Insurance - http : / / www.opm.gov / insure / health / index.asp

Leave - http : / / www.opm.gov / oca / leave / index.asp

Life Insurance - http : / / www.opm.gov / insure / life / index.asp

Long Term Care Insurance - http : / / www.ltcfeds.com

Retirement Program - https : / / www.opm.gov / retirement-services /

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Your application package should include the following documents :

Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), hours worked per week, and salary for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.

For assistance with creating a resume, please click here.

Current and former employees MUST submit a copy of their Standard Form (SF)-50, "Notice of Personnel Action," that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position title, series, grade, step, salary, type of service (competitive or excepted in block 34), and tenure (1 or 2 in block 24). Please provide a SF-50 that shows the length of time you have been in your current / highest grade level. Examples of appropriate SF50s include : Appointments, Reassignments, Within-grade / range increases or Promotion actions. NOTE : Pay adjustments and award SF-50s do not include the length of time in your current position, therefore, they are NOT acceptable SF-50's on their own. You may need to provide more than one SF-50.

Time-in-Grade Requirements : Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.

Proof of U.S. accreditation for foreign study, if applicable.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Click on the "Apply Online" button on the upper right side of the page.

Please Note :

You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).

You may submit required documents by uploading them online during the application process.

The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11 : 59 PM Eastern Time.

If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

Agency contact information

Shontel Ruiz

Phone

202-633-6997

202-633-6409

ruizs@si.edu

Address

SMITHSONIAN

Office of Human Resources

POB 37012, 600 Maryland Avenue, MRC 517

Suite 5060

Washington, District of Columbia 20013-7012

United States

Next steps

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt.

The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.

Additional Information :

Tips on applying for Smithsonian jobs are available at https : / / www.si.edu / OHR / howtoapply.

The Smithsonian does not pay relocation expenses.

The Smithsonian embraces diversity and equal employment opportunity (www.si.edu / oeema).

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request