What are the responsibilities and job description for the Program Specialist position at Smithsonian?
Summary The Smithsonian Institution (SI) is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is in the National Museum of African American History and Culture (NMAAHC), Office of External Affairs. The National Museum of African American History and Culture is a national museum for the study and exhibition of African American history and culture. More than one selection may be made from this announcement. Responsibilities The Program Specialist fulfills the role of confidential assistant / liaison for the Associate Director, supporting the operational functions of the office through oral and written reports and proposals. In this position, you will : serve as the principal assistant and advisor providing advice in the review, evaluation and coordination of all activities and assignments requiring the attention of the Associate Director; conduct research, draft documents, and / or other materials to assist in preparing the Associate Director for meetings, discussions, presentations, conferences, etc.; compose and review correspondence and prepare necessary papers, documents, proposals for the Associate Director’s review; be responsible for serving as liaison between the Associate Director and Director and key departments within NMAAHC and SI. Arrange a variety of conferences and meetings. keep the calendar for the Associate Director and establish priorities with minimal direction. Maintain regular interaction with direct reports and key leaders. Requirements Conditions of Employment Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit / Electronic Transfer Males born after 12 / 31 / 59 must be registered with Selective Service. Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications Basic Qualification : Experience that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. In addition to the basic qualification requirement above : Experience : You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as demonstrated experience serving as an assistant and advisor managing operational logistics in a museum, college or university, historical or cultural institution, nonprofit organization or corporation; responding to inquiries in writing; maintaining calendar of meetings / events; reviewing documents to ensure grammatical correctness; managing multiple projects / programs; making travel arrangements and processing travel documents; communicating orally with key stakeholders. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and / or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Or Education : Three full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree related to the position may be substituted to meet the experience requirements. Or a Combination : Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education : If you are qualifying by education and / or you have education completed in a foreign college / university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Education This position has no basic education requirement. Additional Information This position is not included in the bargaining unit. Current or Former Political Appointees : Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment : Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. Recruitment Incentive : Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note : This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same / similar positions within the location(s) identified in this announcement. ATTENTION : Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11 : 59 pm Eastern Time on either : (A) The closing date listed above or (B) The date that 150 applications are received; whichever occurs first. If the announcement closes on the date that 150 applications are received, all applications submitted by 11 : 59pm that day will be given consideration, including those in excess of 150. We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.
