Director of Human Resources

Purpose Statement 

The job of Director of Human Resources is done for the purpose/s of directing human resource programs and services;

benefits and wellness programs and services; risk management programs and services; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; and serving as a member of the leadership team. 

This job reports to the Superintendent. 

Essential Functions 

• Administers a wide variety of personnel policies, procedures, and practices (e.g. orientation, employment contracts, compensation schedule, leaves, unemployment, compensation, etc.) to conform to district policies, relevant laws, contracts and agreements. 

• Administers employee benefits, wellness, and risk management programs in compliance with carrier contracts (e.g. workers compensation; enrolling new employees, explaining benefit options, organizing benefit fairs, mediating benefit eligibility and payment issues, open enrollment, filing claims, return to work, etc.) to provide maximum coverage to employees within contract specifications. 

• Assists district employees and families (e.g. personnel, beneficiaries, and/or insurance providers;  compliance issues, including record keeping and reporting, etc.) to verify eligibility,  conveying information and processing claims. 

• Collaborates with internal and external personnel (e.g. other administrators, auditors, public agencies,  community members, etc.) to implement and/or maintain services, programs, and professional development. 

• Coordinates the recruitment process (e.g. advertising vacancies, screening applicants, conducting interviews, making recommendations for hire, new employee orientation, etc.) for the purpose of maintaining a highly qualified staff. 

• Develops a wide variety of written materials (e.g. plans, budgets, funding requests, analyses,  recommendations, procedures, manuals, forms, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, making presentations, and/or providing supporting materials for requested actions. 

• Directs department operations, the maintenance of services, support of payroll processes and the implementation of new programs and/or processes to provide services within established timeframes and in compliance with related requirements. 

• Oversees the District’s benefits and insurance for employees and family members and includes but is not limited to distributing documents and serving as the District’s representative in meetings and workshops (e.g. open enrollment packets including all supplemental materials, actions involving outside agencies, insurance consortium board, etc.) for the purpose of providing information and proof of insurance  coverage/s. 

• Implements work plans and a wide variety of policies, practices, and programs (e.g. orientation,  contracts, compensation schedule, evaluation process, etc.) to ensure effective utilization of personnel and confirm to relevant laws, contracts, and agreements. 

• Performs personnel administrative functions (e.g. hiring, training, supervising, evaluating, providing professional development opportunities, etc.) to maintain adequate staffing, enhance productivity of personnel, and ensure department/program outcomes are achieved. 

• Maintains manual and electronic documents, files, and records (e.g. background information, vacancy listings, applicant tracking, HR website, recruitment material, etc.) to provide accurate information in compliance with regulatory requirements and established guidelines. 

• Monitors budget allocations, expenditures, fund balances, and related financial activities to ensure that allocations are accurate, revenues are recorded, expenses are within budget limits, and/or fiscal practices are followed. 

• Oversees a variety of processes (e.g. certificated posting process, interview schedule, substitute placement, new employee orientation, departmental procedures, unemployment claims, etc.) to ensure efficient processing of applicants and employees in addressing position requirements and complying with legal and/or administrative requirements. 

• Participates in salary and benefit negotiations to assist the district in attracting and retaining highly qualified employees.  

• Processes various benefit information (e.g. insurance updates, regulatory changes, etc.) to complete enrollment/changes within program guidelines. Reconciles enrollment forms and billings to employee records (e.g. COBRA, disability, retirement, health, FMLA, etc.) to ensure accurate eligibility and payment information and comply with contract provisions. 

• Researches and recommends policies, procedures and/or actions to provide direction for meeting the district's goals and objectives. 

• Resolves conflict with benefit providers (e.g. benefits covered, employee benefit disputes, etc.) to verify eligibility, convey information, and process claims. 

• Respond to written and verbal inquiries from a variety of internal and external sources (e.g. staffing, conflicts in policies and regulations, Board Policy AC violations and reports, community concerns, parental requests, etc.) to identify the relevant issues and recommend or implement a remediation plan. 

• Supervises assigned personnel (e.g. recruitment, interviewing, evaluating, directing, etc.) to maintain adequate staffing, enhance personnel productivity, and achieve department objectives with budget. 

• Trains employees to comply with federal privacy laws. Assure compliance with state and federal regulations as they apply to certification, employment, and contract administration. 

• Supports the Superintendent, Board and department administrators for the purpose of developing and implementing services and programs and achieving operational goals.

Other Functions 

Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit. 

Job Requirements: Minimum Qualifications 

Skills, Knowledge and Abilities 

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment, including utilizing pertinent software applications; planning and managing projects; preparing budgets and reviewing financial information; developing effective working relationships;  and administering personnel policies and procedures. 

KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information; write technical materials and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to perform the functions of the job satisfactorily include personnel processes and pertinent codes, policies, regulations, and/or laws. 

ABILITY is required to schedule several activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances independently, work with data utilizing defined but different processes, and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups, work with data of varied types and/or purposes, and utilize a variety of job-related equipment. Independent problem-solving is required to analyze issues and create action plans. Problem-solving with data requires independent interpretation of guidelines, and problem-solving with equipment is limited to moderate. Specific ability-based competencies required to perform the functions of the job satisfactorily include communicating with diverse groups; meeting deadlines and schedules; working with detailed information; working as part of a team; working with multiple projects; dealing with frequent interruptions and changing priorities; maintaining confidentiality; and facilitating communication between persons with frequently divergent positions. 

Responsibility 

Responsibilities include working independently under broad organizational guidelines to achieve unit objectives, managing multiple departments, and supervising the use of funds. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the organization’s services. 

Work Environment 

The usual and customary methods of performing the job's functions require the following physical demands:

some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 0% sitting, 0%  walking, and 0% standing. This job is performed in a generally clean and healthy environment. 

Experience: 1-5 years in building level leadership or other comparable leadership role

Education: Master’s Degree in Human Resources, Business, or Administration; other education that would show

Required Testing: Certificates and Licenses Valid Driver’s License/Evidence of Insurability; Certification in HR Preferred

Continuing Educ. / Training Continuing Education Requirements 

Clearances Criminal Justice Fingerprint/Background Clearance 

FLSA Status Approval Date Exempt

Salary Grade H/Director

Administrator Salary Schedule