Administrative Assistant to the Co-Executive Director

Smoky Mountain Children's Home, a faith-based non-profit organization, seeks a highly organized and detail-oriented Administrative Assistant. This role will provide comprehensive administrative support to the Co-Executive Director at the Sevierville, TN, campus. This role is crucial to the smooth and efficient operation of the agency. It requires strong communication, multi-tasking, and problem-solving skills. In this role, you will join a team of dedicated individuals whose mission is to transform the lives of at-risk youth through adoption, foster, and residential care.

At Smoky Mountain Children's Home, our mission is critical, and our quality of care is only as good as our people. That is why we are committed to excellence in building a talented and diverse team of passionate people who will leave a legacy in the lives of youth for whom they are responsible.

Read on to learn more about this exciting opportunity to join our team.

Responsibilities:

Calendar Management: Effectively manage schedules, appointments, travel arrangements, and correspondence for the Co-Executive Director.

Communication: Screen and manage incoming phone calls, emails, and correspondence, ensuring timely and professional responses (within 24 hours or the next business day).

Meeting Support: Prepare meeting agendas, distribute materials, and take minutes.

Problem Solving: Proactively identify and resolve issues, ensuring smooth operations.

Data Management: Maintain accurate records, databases, and files. 

Media Relations: Assist with press releases, media outreach, content creation, and media inquiries.

Event Planning: Coordinate events, including preparing agendas, managing logistics, and coordinating with vendors.

Relationship Building: Cultivate strong relationships (as a representative of the Co-Executive Director) with media contacts, stakeholders, work groups, volunteers, and other key individuals. 

Special Projects: Assist with special projects (working alongside the Special Projects Assistant), lead tours, and perform additional tasks assigned by the Co-Executive Director.

Position Requirements

• Excellent written and verbal communication skills are crucial for drafting emails, reports, presentations, and other materials.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint), Google Suite, with strong learning agility for other software essentials. 
• Must be able to handle sensitive information with discretion and maintain confidentiality. 
• A high school diploma or equivalent (some college preferred). 
• Positive attitude and a warm disposition. 
• Ability to co-labor in a team environment. 
• Must be authorized to work within the United States*. 

Physical Requirements

Standing 40%

Sitting 50%

Climbing stairs 10%

Inside 90%

Outside 10%

Able to lift up to 40 lbs.

What’s in it for you?

• Comprehensive benefits package that includes 100% paid medical insurance, a free life insurance policy, or a $600 monthly medical stipend. 
• Paid sick, personal, and vacation days. 
• Optional 403(b) retirement program. 
• Personal development programs. 

Work schedule

5 days per week, Monday through Friday, 8 am – 5 pm (some weekends and evenings during special events).

Salary Information

Salary to be commensurate with experience and education. 

Why Smoky Mountain Children's Home?

For more than 100 years, Smoky Mountain Children's Home has been meeting the needs of at-risk youth. We provide exceptional care for at-risk children and teens through our Residential, Foster Care, and Adoption programs. Through family counseling, individual therapy, educational opportunities, and structured group living, the Smoky Mountain Children’s Home provides a continuum of care tailored to each resident's needs. Creating a safe and supportive environment allows residents to discover their talents and build on their strengths. This is accomplished by the excellent care of a trained staff and provides each resident the opportunity to overcome the circumstances of their past, while exploring a world of opportunity for their future.

*Smoky Mountain Children’s Home does not provide any form of sponsorship to applicants not authorized to work in the United States.

Smoky Mountain Children's Home is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Salary : $600