What are the responsibilities and job description for the Virtual Administrative Assistant position at Smoky Mountain Distributo?
Virtual Administrative Assistant plays a crucial role in supporting our virtual sales team, ensuring smooth operations, and contributing to the overall success of our virtual program. This role is responsible for all aspects of contracts being generated by the Virtual Sales teams.
Duties
- Administrative Support: Offer complete administrative assistance to the virtual sales team.
- Communication; Introduce guests to the virtual sales team.
- Manage contract process for the virtual sales team
- Ensure accurate data entry into administrative software
- Determine payment options and determine, collect down payment
- Utilize docu-sign to collect signatures
- Effectively communicate with leadership on issues that need their attention
- Collaborate professionally between all departments
Skills & Abilities
- Technical Skills: Ability to troubleshoot systems if/when needed
- Communication Skills: Excellent verbal and written communication skills, with a professional and courteous demeanor.
- Organizational Skills: Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Attention to Detail: High level of attention to detail and accuracy in all work.
- Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced, remote environment.
- Problem-Solving: Strong problem-solving skills and the ability to make sound decisions independently.
- Interpersonal Skills: Ability to build and maintain positive relationships with team members, clients, and external partners.
- Proficient in multitasking and operating within multiple computer systems concurrently.
- Skilled in remote work, with the ability to remain motivated and productive in a virtual work environment.
- Flexible work schedule to include nights and weekends
