What are the responsibilities and job description for the Legal Receptionist position at Smolen Law?
Legal Receptionist
We are a large Civil Litigation law firm seeking an experienced Receptionist in downtown Tulsa. The Receptionist will work directly with all staff to help assist with front of office tasks and responsibilities. The ideal candidate for this position is organized, professional, responsible, reliable, and friendly.
Responsibilities and Duties Include:
- Open firm prior to attorneys’ arrival, including making coffee, stocking the refrigerator with beverages and kitchen supplies
- Welcoming clients and visitors upon arrival, including paying for parking
- Answer, screen, and forward multiple phone calls in a correct and professional manner
- Check voicemails daily and send out to the firm
- Set up and break down conference rooms for mediations, depositions, meetings, lunches, etc.
- Process all incoming mail and faxes by scanning, saving to correct file and email out to firm
- Prepare all outgoing mail including using Stamps.com
- Change voicemail and notifying public of office closures
Qualifications and Skills:
- Excellent organization skills
- Ability to follow direction and procedures
- Strong written and oral communication skills
- Ability to prioritize
- Proficient in Microsoft Office and case management software
Education and Experience Requirements:
- Minimum 1-2 years of experience with high volume calls on a multi-line phone system
Work Hours & Benefits:
- Position is full-time
- Health/dental/life insurance
- Paid vacation
- Salary DOE
Job Type: Full-time
Pay: $30,000.00 - $35,000.00 per year
Experience:
- Multi-line phone systems: 1 year (Required)
Ability to Commute:
- Tulsa, OK 74120 (Required)
Ability to Relocate:
- Tulsa, OK 74120: Relocate before starting work (Required)
Work Location: In person
Salary : $30,000 - $35,000