Payroll Data Analyst

Summary: Manage and audit multiple payroll disciplines by performing the related duties and responsibilities defined below:
Essential Duties and Responsibilities: (other duties may be assigned in addition to the list
below)

Kronos and ADP

o Create & maintain profiles and assign access as needed to employee groups and
system functions
o Manage data interfaces between Kronos and ADP and any other system that
access employee data
o Train and troubleshoot issues with Kronos for users
o Analyze set up to determine compliance with payroll laws and regulations
o Add/update changes for new locations, new departments in Payroll systems
o Update and Maintain Timekeeping Accrual calculations
 Perform Quality Assurance audits to ensure compliance with labor laws and alert Payroll
Dept. of discrepancies
 Manage and process quarterly Multiple Work Site reporting
 Tax setup with multiple jurisdictions and ADP, maintaining account information for life
of maintenance needs
 Processing of daily manual checks and positive pay reporting
 Reporting as required for regulatory agencies, auditors, internal customers and litigation
 Reconciliation and coding of various payroll dept invoices
 Processing of quarterly Multiple Work Site reporting
 Creation and maintenance of periodic time off reports for field locations; vacation
/sick/PTO in accordance with union requirements, local/state regulations and business
policies

Competency:
To perform the job successfully, an individual should demonstrate the following competencies:
 Customer Service - Manages difficult or emotional customer situations; Responds promptly
to customer needs; Responds to requests for service and assistance; Meets commitments.
 Oral Communication - Speaks clearly and persuasively in positive or negative situations;
Listens and gets clarification; Responds well to questions; Accurately and concisely
summarize issues.
 Written Communication - Writes clearly and informatively; Varies writing style to meet
needs; Able to read and interpret written information. Able to effectively communicate
request and information in written form.
 Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote
quality.
 Timeliness – Recognizes attendance and punctuality are central to successful attainment of
goals.
 Efficiency – Ability to work with interruptions.
 Independence – Ability to work with others and alone.
 Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes
information skillfully; Works well in group problem solving situations; Uses reason even
when dealing with emotional topics.
 Quantity – Balances daily responsibilities along with various projects
 Team Work - Balances team and individual responsibilities; Puts success of team above own
interests; Supports everyone's efforts to succeed.
 Adaptability - Adapts to changes in the work environment.
 Work habits – Achieves goals while maintaining broad overview of company outlines
 Design - Demonstrates attention to detail.
 Analytical - Collects and researches data; Uses intuition and experience to complement data;
Designs work flows and procedures.
 Interpersonal - Maintains confidentiality; Remains open to others' ideas and tries new things.
 Organizational Support - Follows policies and procedures; Completes administrative tasks
correctly and on time; Supports organization's goals and values
 Dependability - Commits to extra hours of work when necessary to reach goals; Completes
tasks on time or notifies appropriate person with an alternate plan.
 Motivation – self motivating to achieve goals

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.

Education/Experience:
Bachelor's degree in a related field, or 2 years of related experience, preferred but not required.
Excel intermediate to advanced capabilities (including formulas, pivot tables, macros, analysis).
Experience with electronic time & attendance systems (Kronos is preferred)

Certificates and Licenses:
No certifications needed

Supervisory Responsibilities:
This job has no supervisory responsibilities.

Computer Skills:
To perform this job successfully, an individual should have intermediate to advance knowledge of
the Microsoft Suite of products. Intermediate to advanced knowledge of ADP, ADP Reporting
and Kronos a plus. Ability to effectively use web-based and internet applications required.

Language Ability:
Ability to read and interpret documents such as system configuration manuals, operating and
maintenance instructions, and procedure manuals. Ability to write routine reports and
correspondence. Ability to speak effectively before groups of customers or employees of
organization.

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and
interpret bar graphs.

Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished in
written, oral, diagram, or schedule form.

Work Environment:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.