Document Control Clerk

SpecPro Management Services (SMS) is seeking Document Control Clerks Under the technical direction of M/CFO, the contractor shall provide Document Control Service Clerks to work jointly with USAID direct-hire personnel to address and post approximately 14,000 commercial invoices, 25,000 Letter of Credit (LOC), 5,000 Intra-Governmental Payment and Collection (IPAC) transactions, and 120,000 USPSC payroll transactions annually, determine appropriateness for payment, obtain administrative approvals, and route documents for ultimate payment. Major work functions will include the following tasks:  Logging vouchers into the Phoenix accounting system to provide document tracking for invoices directed to M/CFO/CMP. Phoenix is fully integrated worldwide and with the ongoing transition to a paperless payment environment, it is anticipated that many vouchers will arrive electronically with an increasing requirement on the contractor to analyze and correct voucher elements.  Disseminating and tracking vouchers routed through ASIST to project officers for administrative approvals.  Inputting critical voucher information into Phoenix, as applicable, to permit ultimate payment. Data includes arrival dates, discount dates, invoice amount, periods covered, etc.  Identifying and communicating deficiencies in invoice submissions by vendors and employees.  Preparing the necessary documentation and tracking stop-payments on undelivered checks and/or obtaining copies of canceled checks to support contention of payment through the Department of Treasury. Qualifications: High School Diploma or GED 3 years of experience with government payments, receiving, controlling and inputting vital information from the invoice to permit ultimate payment or 8 years of experience in the above activities. The additional 5 years can be substituted for the High School Diploma or GED.   Must be able to pass a government background investigation

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