Administrative Assistant

Snack in a Backpack

Administrative Assistant

Job Description

The Administrative Assistant is a part-time position and will report to the Executive Director and/or Board of Directors in the Executive Directors’ absence. The position requires the assistant to be on-site at the Snack in a Backpack location for approximately 15-20 hours per week. The following outlines the responsibilities of the Administrative Assistant.

Assist the Executive Director in the day-to-day operations of the non-profit organization.

Help manage office responsibilities including:

• Emailing notifications to volunteers and volunteer teams
• Answering phone calls
• Picking up mail at the post office, banking and errands
• Opening mail, drafting thank you letters
• Reviewing and replying to emails
• Helping to draft monthly news blast in Constant Contact
• Updating Social Media site (Facebook)
• Updating Snack in a Backpack Website
• General housekeeping to keep the facility clean

Assist in managing food supplies:

• Help during food deliveries
• Help on weekly packing days
• Pick up food supplies from local vendors
• Preparing teacher boxes and classroom refills
• Set up for the packing line
• Inventory

Manage data and update information in our database. Process donations and generate tax letters to donors. Email notification of donation to others for thank you note generation and donor database updates.

Participate with the Executive Director and/or Board Members at special community events.

Assist the Executive Director with special projects as needed. This may include using the internet to find specific items to be sourced or investigating possible grant opportunities.

Qualifications:
- Computer skills, including proficiency in Microsoft Office

- Familiarity with Canva and/or design ability in Microsoft
- Previous office or clerical experience
- Strong organizational skills and attention to detail
- Excellent customer service and experience working with volunteers
- Ability to multitask and manage calendars effectively

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Schedule:

• Day shift

Work Location: In person

Salary : $16 - $18