What are the responsibilities and job description for the Accounts Payable Specialist position at Snell Motor Company?
Snell Motor Companies is comprised of Jaguar Land Rover Austin, Jaguar Land Rover Dallas, Jaguar Land Rover Frisco, Riverside Ford of Tulsa and Snell Collision. Family owned and operated; the Snell family began serving the Dallas community in 1973.
We are actively seeking a highly organized and detail-oriented Accounts Payable (AP) Specialist to join our team. This role is responsible for vendor relations, invoice reconciliation, process optimization, and month-end closing and reporting. The ideal candidate will have strong problem-solving skills and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities:Invoice & Vendor Management:
- Research, review, and process invoices with accuracy.
- Obtain necessary approvals and follow up on outstanding invoices.
- Communicate with vendors to collect W-9s, resolve invoice discrepancies, and request revised documentation as needed.
- Reconcile vendor statements and ensure timely payments.
Accounts Payable Processing & Reporting:
- Enter invoices and maintain vendor records in the system.
- Route invoices for proper approval and ensure accurate GL coding.
- Process payments and send remittances while monitoring cost trends for potential savings.
- Assist with month-end closing tasks and reporting.
Administrative & Cross-Departmental Support:
- Provide administrative support to executives and the accounting department.
- Maintain and update filing systems, retrieve information as needed, and organize financial records.
- Answer phone calls, field routine and non-routine inquiries, and coordinate with internal departments.
- Draft and respond to emails professionally and efficiently.
- Handle confidential information with discretion.
- Assist in special projects and process improvements as required.
- Experience: 3-4 years of experience in a related field, preferably in the automotive industry.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Experience with Reynolds system is preferred.
- Strong data entry and reconciliation skills with high attention to detail.
- Soft Skills:
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to work both independently and collaboratively in a team environment.
- Comfortable handling confidential and sensitive information.
- Proven ability to work under pressure in a fast-paced setting.
- Strong customer service and negotiation skills.
- Other Requirements:
- Ability to read and write in English and follow verbal instructions.
- Familiarity with general administrative and bookkeeping principles.
- Previous experience in the automotive industry is highly preferred.
- Experience working with accounts payable, vendor management, and financial reporting.
If you are a dedicated AP professional looking to contribute to a dynamic and growing company, we encourage you to apply!
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid holidays & paid time off
- Vision insurance
- Earn vacation hours after 90 days
- Aggressive Employee Referral Program401(k)
