Accounts Payable Specialist

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Accounts Payable Specialist Job Details:

Put your excellent customer service and accounting skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. We are hiring an Accounts Payable Specialist to join our Finance Department in our Phoenix office. 

The hours for this position are Monday through Friday 8:30 a.m. to 5:00 p.m.

Position responsibilities include, but are not limited to the following:

• Invoice Processing:
  • Review, verify, and process invoices, ensuring appropriate documentation and approvals are in place.
  • Ensure accuracy of vendor information, invoice amounts, and general ledger coding.
• Payment Management:
  • Prepare and process check runs, wire transfers, and ACH payments.
  • Maintain records of payments made and resolve discrepancies in a timely manner.
• Vendor Management:
  • Establish and maintain relationships with vendors, ensuring timely resolution of billing issues.
  • Respond to vendor inquiries regarding payment status and reconcile vendor statements.
• Expense Reporting:
  • Process employee expense reimbursements, ensuring compliance with firm policies.
  • Review and audit expense reports for accuracy and adherence to the firm's guidelines.
• Compliance and Reporting:
  • Ensure adherence to all financial policies, procedures, and regulatory requirements.
  • Assist in preparing financial reports related to accounts payable as needed.
• System Management:
  • Utilize accounting software (e.g., Elite, Aderant, or similar) to manage AP functions.
  • Support system upgrades and troubleshoot issues related to accounts payable processes.
• Month-End and Year-End Closing:
  • Support the month-end and year-end closing process, including accruals and account reconciliations.
  • Collaborate with the accounting team to ensure timely financial reporting.
• Continuous Improvement:
  • Identify and recommend process improvements to enhance efficiency and accuracy in the accounts payable function.

 Experience and Qualifications:

• 2 to 4 years of experience working with accounts payable
• Associates Degree in Accounting or higher preferred
• Large law firm experience is a plus, but not required
• Aderant experience preferred, but not required
• Proficiency in Microsoft Office applications
• Outstanding organizational skills and attention to detail

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement, paid time off including vacation time, personal time, and sick time where appropriate.   Snell & Wilmer values the principles of Diversity, Equity, and Inclusion.  Be Seen, Be Heard, Be Valued, Belong.

Snell & Wilmer is an Equal Employment Opportunity employer.