What are the responsibilities and job description for the Legal Document Specialist Word Processor position at Snell & Wilmer?
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Legal Document Specialist Job Details:
Put your legal and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. We currently have an opening for a Legal Document Specialist in our Word Processing Department. This is a remote position, must be located near Phoenix, Arizona.
If you enjoy editing legal documents with advanced skills in the different areas of document formatting, this could be the role for you! You will have the opportunity to handle day-to-day work challenges and adjust to multiple demands, priorities and rapid change; working independently and within a team.
The hours for this position are Monday through Friday from 9:00am - 6:00pm.
Position responsibilities include, but are not limited to the following:
- Formatting documents in Microsoft Word, creating automatic numbering, table of contents, cross references, etc.
- Converting PDFs to Word documents, including cleanup and reformatting
- Preparing and electronically filing documents in numerous courts, most frequently Arizona Superior Court (TurboCourt) and Arizona Federal District Court (ECF)
- Creating Tables of Authority (using Word or a Word add-in such as Best Authority or the Thomson Reuters TOA Builder)
- Preparing PowerPoint presentations, Excel spreadsheets and Visio drawings
- Transcribing audio files (both multi-speaker and dictation) using a foot pedal
- Developing and maintaining smooth working relationships with attorneys and peers
Experience and Qualifications:
- Prior legal secretary or legal word processing experience
- Proven knowledge of Microsoft Office to include Word, Excel, Outlook and PowerPoint is required
- Proven knowledge of editing PDFs with Adobe Acrobat, including bates numbering, fillable forms, adding headers/footers, hyperlinking, redacting, OCR, splitting/extracting/inserting pages, etc.
- Legal experience in litigation and intellectual property is a plus
- Typing skills at an acceptable speed with a high level of accuracy
- Possess excellent proofing and editing skills
- Problem solver who seeks solutions to new or unique document requests
- Strong attention to detail
- Familiarity with the following programs/tasks is a plus:
- Litera NTD or Forte Numbering (aka MacPac)
- Litera Create
- Litera Check
- Litera Best Authority
- DocX Tools
- Mail Merge in Word
- Equations Editor in Word
- Document Comparison Software (Litera, DocX, Workshare, etc.)
- OmniPage (or Abbyy Fine Reader)
- Visio (flowcharts, org charts – patent drawing experience a super plus)
- e-Filing in states outside of Arizona
Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement, paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Equity, and Inclusion. Be Seen, Be Heard, Be Valued, Belong.
Snell & Wilmer is an Equal Employment Opportunity employer.
