Demo

Membership/Event Coordinator

SNI Companies
Princeton, NJ Full Time
POSTED ON 2/14/2025
AVAILABLE BEFORE 5/10/2025

POSITION TITLE : Membership / Event Coordinator, Temporary

Reports To : Vice President, Communications and Member Services

Number of Employees Supervised : 0

Objective : To provide planning and execution of the organization's membership initiatives and events that deliver a high-quality experience for our members, sponsors, honorees and other guests. This position requires project management skills, database management, vendor and sponsor relations, fiscal awareness, a marketing mindset, ability to multi-task, adherence to deadlines, attention to detail and excellent customer service.

Qualifications : Three to five years of experience in event planning, member / customer service or a related field. Bachelor's degree in business, project management, marketing, hospitality or a related discipline is preferred. Certification in event planning or project management is also a plus. Other skills and qualifications include :

  • Proven ability to handle multiple tasks simultaneously with strong organizational, communication and time management skills
  • Creativity, problem-solving aptitude and an eye for detail to deliver high-quality events
  • Previous experience in a customer service role; familiarity with member and customer relations databases
  • Event marketing experience; familiarity with email marketing tools a plus
  • Experience dealing with event venues and other vendors
  • Competence with Microsoft suite of products, Excel

Essential Job Functions :

  • Supports various event planning responsibilities to meet event goals and objectives, including marketing, registration, budgets, vendors and deliverables
  • Manages relationships with vendors, ensuring compliance with all event specifications
  • Serves as liaison with event venues, ensuring they meet all event requirements and standards; coordinates logistics such as accommodations and catering
  • Collaborates with colleagues to market events to sponsors and guests
  • Supports sponsorship outreach and assist sponsors with registration and fulfillment of all benefits
  • Solicits and manages submissions for event program and ad book
  • Supports the registration process, including maintaining accurate contact information in database, and tracks on registration numbers and targets
  • Monitors event progress to meet preparation milestones, ensuring all planning phases are timely and organized; prepares regular tracking reports
  • Supports on-site event execution, providing direction to event staff and troubleshooting any issues that arise
  • Reviews budgets, prepares vendor payments and maintains organized records for post-event analysis
  • Supports other member services duties as assigned
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    Job Snapshot

    Employee Type Contractor

    Location Princeton, NJ (Onsite)

    Job Type Other

    Experience Not Specified

    Date Posted 02 / 04 / 2025

    Job ID 387976

    Remote No

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