What are the responsibilities and job description for the Seasonal Accounting Assistant - Parks & Recreation position at Snohomish County Planning and Development Services?

Salary : $25.51 - $31.01 Hourly

Location : Snohomish, WA

Job Type : Seasonal

Job Number : 2025-SEAS-FEB

Department : Dept of Conservation & Nat Resources

Division : Parks & Recreation

Opening Date : 02 / 20 / 2025

Closing Date : 3 / 6 / 2025 11 : 59 PM Pacific

Description

Snohomish County Parks & Recreation, a Division of the Department of Conservation and Natural Resources (DCNR), is seeking a highly capable Seasonal Accounting Assistant to join our team and assure smooth, timely and efficient accounting functions for the division. This position is accounting in nature and works under direct supervision of the Parks' Fiscal Resource Analyst. The Seasonal Accounting Assistant will perform routine Accounts Payable and / or Accounts Receivable duties while serving as the assistant to our Accounting Technician II, as well as provide miscellaneous support to division staff.

You can make a difference to the residents of Snohomish County! If you are highly motivated and enjoy working in a fast-paced environment, join our team!

The following are job duties the selected candidate will perform :

Receives, verifies and processes accounts payable vouchers; verifies vouchers for such things as correct procedures and accuracy, vendor names, proper signatures, backup documentation and available funding; reviews due dates and the availability of discounts; determines the month and year in which to pay.
Enters vendor code requests and reports address changes
Organize invoices for PC statements and key in information in the related spreadsheets
Distribute PC statements to the cardholders and process them by the deadline when they get returned
Maintain contact with vendors and place required service orders received from field and office staff (for garbage and sanicans)
Updates schedules and make sure all the orders have been approved and the required documentation was turned in
Enters accounting related data on county records manually or on a computer terminal; sets up and maintains files and filing systems digitally and hard copy; retrieves information from files or terminal
Assists employees of other departments, vendors, by answering questions, explaining procedures, policies, and schedules; locates information from county records and provides it to authorized parties as appropriate.
Performs basic coding of financial, accounting and / or fiscal information.

The ideal candidate for this position will work collaboratively in an engaging environment and bring these strengths to the job :

Excellent communication and organizational skills

Attention to detail

Fast learner, positive attitude and reliable

Ability to prioritize and handle a high-stress environment including constant processing deadlines

Provide top-notch service to the residents of Snohomish County

Microsoft Office experience, data entry and computer experience

This position will work approximately 30-32 hours per week at Willis Tucker Park. The selected candidate is expected to start on April 1, 2025 and working to at least October 30, 2025.

Seasonal employees may not exceed 1,040 work hours in a 12-month period.

About the Department of Conservation and Natural Resources (DCNR)

The Snohomish County Department of Conservation and Natural Resources (DCNR) includes the Division of Surface Water Management, the Division of Parks & Recreation, the Office of Energy and Sustainability and the Office of Agriculture and aims to achieve high-priority environmental sustainability goals.

About Parks & Recreation

Parks & Recreation manages almost 12,000 acres of parks and open space; over 110 park properties; 100s of miles of trails and access to fresh and saltwater shorelines. Major regional park assets such as the Evergreen State Fairgrounds, Kayak Point Park, Lord Hill Park and the Centennial and Interurban Trail systems host local, regional and national events that draw over 4 million visitors each year to Snohomish County.

Parks play a critical role in building livable and sustainable communities. They contribute to the health and wellness of individual citizens and communities by providing safe places to walk, swim, ride, run, recreate and play. County parks, events, trails and open space are on the front line of regional economic development efforts. Each year the region receives more than 50 million dollars in positive economic impact through camping and overnight lodging, special events and tournaments, environmental education and tourism that take place in Snohomish County park and recreation facilities.

Some of the greatest assets we have in Snohomish County are our unparalleled beauty and abundant natural resources. From the Puget Sound and five watersheds, to forestland, lakes, farms, ranches and parks, our quality of life, economic prosperity and future sustainability are dependent on protecting and improving our environmental resources. Visit the web page to learn more.

About Snohomish County

Snohomish County, , is located in northwest Washington between the Puget Sound and the Cascade Mountains. The county has rich scenery, numerous activities and a thriving economy. is a great place to live, work, play, and raise a family. When joining the Department of Conservation and Natural Resources, you will work in an environment where innovation, collaboration and continuous improvement are highly encouraged and supported.

Snohomish County - The Future We Choose

For information about this job opportunity and posting, please email : .

Job Duties

STATEMENT OF ESSENTIAL JOB DUTIES

Receives, processes and deposits cash receipts from accounts receivable, counter fees and sales; prepares treasurer's transmittals and bank deposits; posts, receipts and invoices to manual and automated records; categorizes, balances and reconciles receipts and bank statements; may prepare accounts receivable billings.

Receives, verifies and processes accounts payable vouchers; verifies vouchers for such things as accuracy, proper signatures and backup documentation; posts ledgers; maintains petty cash fund.

Participates in the preparation of the annual budget; prepares and submits budget drafts, budget transfers, emergency appropriations and supplemental appropriations for approval; provides accounting and budget related data to management as necessary.

Maintains inventory records and custody of supplies; requisitions supplies and equipment; arranges appropriate maintenance services for the repair of facilities or equipment.

Maintains established financial related automated systems; calls up and fills out screens and enters and / or retrieves data; proofs and corrects work entered; runs reports.

STATEMENT OF OTHER JOB DUTIES

May set up, post and reconcile payroll ledgers; verifies time cards and maintains vacation, sick leave, overtime and comp time records; prepares monthly payroll forms such as time cards, entry sheets, batch and control sheets.

Collects data and prepares reports as assigned.

Performs related duties as required.

Minimum Qualifications

An Associate's degree in accounting, business administration or a related field; OR, one (1) year of technical accounting experience; OR, any combination of training and or experience that provides the required knowledge and abilities. Must pass job related tests.

Additional Information

KNOWLEDGE AND ABILITIES

Knowledge of :

double entry accounting principles and practices

basic mathematics

standard office practices and procedures

Ability to :

work rapidly and accurately with names, numbers and codes

concentrate on a accuracy of details

maintain confidentiality of working information

exercise judgment as to when to act independently and when to refer situations to higher authority

follow oral and written instructions

make arithmetic calculations

clearly explain policies, procedures and schedules

maintain necessary records and prepare required reports

communicate effectively both orally and in writing

establish and maintain effective work relationships with superiors, associates, and the general public

operate standard office equipment

SUPERVISION

The employee receives general direction from an administrative superior as assigned. Assignments are made indicating generally what is to be done, the quantity of work expected and nay deadlines which are to be met. The employee carries out recurring assignments on his / her own initiative and receives additional, specific instructions for new or unusual assignments.

WORKING CONDITIONS

The work is performed in the usual office environment.

Snohomish County is an Equal Employment Opportunity (EEO) employer.

Accommodations for individuals with disabilities are provided upon request.

Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.

Visit to learn more about the following benefits.

County Benefits

Medical Insurance

Vision Insurance

Dental Insurance

Retirement

Basic Group Term Life Insurance / Accidental Death and Dismemberment (AD&D) Insurance

Long Term Disability (LTD)

Commuting Benefits

Employee Assistance Program (EAP)

Partners for Health Employee Wellness Program

Leave & Holidays

Voluntary Benefits

Deferred Compensation 457(b)

Supplemental Group Term Life Insurance

Additional Accidental Death and Dismemberment Insurance (AD&D)

Flexible Spending Accounts (FSA)

Supplemental Individual Insurance Policies

Healthcare Premiums

Regular full-time employees : If you work 35 or more hours per week, you will pay these for medical insurance. The County pays the for vision, dental, and basic life insurance.

Regular part-time employees : If you work between 20 and 34 hours per week, you will pay for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.

Note : Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's to learn more.

Following is a series of supplemental questions designed to assess your job related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate / support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review / selection process.

A resume will not substitute for the general online application or supplemental questions; responses such as "see resume" or "see application" will not be considered.

Do you agree to answer each question truthfully and that your responses can be supported by your general application / work history and by your references?

Do you have an associate's degree in accounting, business administration or a related field; OR, one (1) year of technical accounting experience; OR, any combination of training and / or experience that provides the required knowledge and abilities?

The following essay questions will be scored to determine whether or not you advance to the interview stage. You must score at least 70% to qualify for an interview. Candidates with passing scores will be ranked by supplemental score. The top scoring candidates will be invited to an interview.

Do you understand that the scores on this portion of the supplemental will determine your eligibility and ranking for an interview, and all experience MUST be documented in your employment history?

Essay Question Given that this position involves a high volume of tasks including weekly invoice processing, online bill paying, PCard allocations, AP processing, along with multiple interruptions throughout your day, how do you prioritize your work when at times you may have multiple deadlines where you have more work than time available to get everything done? Give a detailed example of a time where this has happened to you.

Essay Question Describe your experience using business accounting software programs, as well as working with Excel & Word. Tell us about a project where you used Excel, what was the project, what did you do in Excel, what was the outcome.

Essay Question The Accounting Assistant position requires attention to detail, a high degree of accuracy as well as confidentiality in ones' work. Please describe your education and experience in this environment which would ensure success in this type of position.

Required Question

Salary : $26 - $31

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